Using the TYPO3 web design kit or how to get a TYPO3-website

In February 2020, the University’s Executive Board passed a resolution requiring every organizational unit to publish an informative and comprehensive website on TU Berlin’s TYPO-server. TU Berlin organizational units are not permitted to use University budgetary funds to create, contract, or maintain a website on external servers.

Site - website that must be required

The following types of units/facilities should use to the University TYPO3 web design kit. Therefor they have to submit a request for a TYPO3-site. These categories in the table below originate from TU Berlin's Organization Management (called "OM"):

Type of University unitCategory/Abbreviation in OM
president’s office/executive officePRA
staff units of the presidentSTB
according to §84 BerlHG
department (of ZUV, UB, ZECM)ABT
section/level below departmentREF
according to §69 BerlHG
central institute
according to §83 BerlHG
according to §75 BerlHG
scientific facilities below faculty, to which chairs/groups are assigned (analogical to institutes)
university's budget (above structure) professor
university's budget (structure) professor
university's budget junior professor
joint appointment: professor "Berliner Modell"
joint appointment: professor "Jülicher Modell"
joint appointment: junior professor "Berliner Modell"
joint appointment: junior professor "Jülicher Modell"
foundation funded from industries: professor
foundation funded from industries: junior professor
public/state foundation fund and/or additional federal state budget: professor
public/state foundation fund: junior professor
outside the structure: visiting professor or university lecturer/teacher
professorship (retired and with contract)
third-party funding junior research group
especially ERC-Starting Grant, Emmy-Noether (DFG), Sofia Kowaleskaya (DFG), BMBF-junior research group
interdisciplinary research/working groupIAG
research training groupGRA
cluster of excellence
speakership and/or office by/at TU Berlin
collaborative research centres programmeSFB
joint project across universitiesVBU
other alliance research projectsVBS

Central representative bodies and central committees such as the:

  • Staff Council
  • Staff Council for Student Assistants
  • Academic Senate
  • Board of Trustees
  • Coordinating Office for Women’s Advancement and Gender Equality/Main Women’s Representative
  • Office of Staff with Disabilities

should also use the TYPO3 web kit as long as they have their own organizational ID (e.g. 10 0000 0815) in TU Berlin’s organization management (OM). Central representative bodies and committees currently must submit a website request via email to the TYPO3-Team.

Please note that your eligibility for a website is based on the data recorded in TU Berlin’s organization management database.This applies not only to websites but also other IT resources.

Please note that the structure of the TYPO3-web environment is systematically linked to the correct hierarchical assignment of all facilities. This means that the website of a subordinate institution (e.g. department/Fachgebiet) can only be requested if the website of the corresponding superordinate institution (e.g. institute) has been applied for and successfully created. The website of the superordinate institution explicitly does not have to be filled with content and activated/published; it just has to be correctly created/ available in the system.

Step by step: creating a website

Step 1: Submit a request for a TYPO3 website

First, the TYPO3 website for the respective institution must be applied for via a web form (submit a request). This only applies to organizational units/institutions that receive a so-called site (see table further up on this page). So-called subsites do not have to submit a request (see the "Subsites" section on this page).

The form for submit a request is only accessible to the respective unit’s manager in the TU portal and can be found under “IT-Anträge” and then “TYPO3-Website anlegen.” This step is necessary to review essential organizational data, thus ensuring that the website is correctly created.

Log into the TU portal (SAP portal)

Enter your facility/unit

Review of the requirements for your website

Check your institution-specific data

Enter the URL-path

Check input, confirm declarations, submit

Step 2: Assign roles and rights

The role administrator for your unit must now assign everyone responsible for editing the website the necessary roles.

There are two applications related to the TYPO3 webkit:

The roles for these applications can be assigned individually. However, they must first be created by the role administrator and assigned as a business role.

It is also possible to use a business role titled "Webseitenredakteur" to assign both roles at the same time. This business role must also first be created. A template is available for this.

Useful information

It is technically possible to assign rights, for instance for web editing, to people who are not members of your unit. Within the Role Administration menu, switch to the section titled “Mitarbeiter/innen.” On the left hand side you will then see a list of all staff members in your unit and a search bar on the right hand side. Use the search to find staff from any TU Berlin unit and assign them the desired business role. If you want to assign roles to students who are not employed at TU Berlin, you may do so in the section titled "Studierende".

Access and URL for TYPO3 editorial backend via

To log in, please note:

  1. The website for your unit must have been successfully activated (see above, "Step 1: Submit a request for a TYPO3 website").
  2. You must have already been signed the roles described above.
  3. If you're not on campus, your VPN must be active.
  4. Click on the Shibboleth logo to sign in (see screenshot).

Step 3: Create an editorial plan for the migration

Once the website has been successfully activated and rights have been assigned to editors, you are then able to create or add content in the TYPO3 editing system ( Before you begin working with TYPO3, you must first familiarize yourself with the TYPO3 web construction kit and its features in a TYPO3 training course.

Further information about all trainings offered to help you with creating a concept for your website is available below.

The TYPO3 manual including an overview of functions available in the backend offers an initial look at the TYPO3 web construction kit.

Step 4: Translate content or have content translated

Once you have finished designing and adding content to the German web pages, these must be translated into English. The TYPO3 editorial system easily allows you to export and import files for translation.

TU Berlin Translation Services can provide assistance with initial translations free of charge. Learn more about the website’s multilingualism and the support offered by Translation Services.

Step 5: Publish website

Once you have finished entering all content in German and English, the website is ready to be published. This final step is essential. Here the pages are transferred from the editing system to the website’s live system via a TYPO3 publishing module, making the content visible to everyone.

Subsites – Websites that can be created by a self service

For websites of units/facilities that are directly subordinate to or assigned to other institutions in terms of their IT-resources or that are decentralized (e.g. laboratories, workshops, studios, advisory services, projects, decentralized committees that are not listed in the table above), there is the possibility of a so-called subsite.

Subsites are websites that are created below a site of the respective superordinate institution (in the sense of "parent institution/parent unit"). This is reflected in the URL according to the scheme "".

Subsites have their own navigation/menu and their own editor rights, i.e. they behave visually like sites. The subsites do not have to be applied for separately, but can be activated via the self-services in the TU portal. The prerequisite for this is that the parent institution/unit above has a site and has published at least its home page.

How to create a subsite & requirements

Training & Support


Staff Development and Continuing Education offers TU Berlin members a number of courses focused on work related to the TYPO3 web construction kit:

  1. Trainings to use the TYPO3 web construction kit
    • beginners' course,
    • courses for editors who joined the beginner's course
    • courses for users of special features for example: news, publications, mail forms etc.
  2. Web page and website design (concept and strategy)
  3. Rights and obligations when publishing text and media
  4. Using the CONGENO event and participant management software (for calendars on websites)

All editors are strongly encouraged to attend a TYPO3 trainings!


Organizational units will receive special support by phone and email while using to the TYPO3 system.

A comprehensive TYPO3 editorial manual will be provided online, offering detailed instructions on how to use the web construction kit.