Technische Universität Berlin

Frequently Asked Questions

Migration: Moving from the old to new website

When does my institution’s website need to migrate?

Beginning winter semester 2020, all organizational units at Technische Universität Berlin have 2 years to migrate their websites. At the end of this period, the old server and websites will be deactivated. All websites that have not migrated by this point will subsequently no longer be accessible.

Who migrate to the new TYPO3?

Beginning 16 November 2020 the following types of University units (as entered in TU Berlin’s Organizational Management database) can begin to use the new TYPO3 web construction kit:

• Departments (ABT)

• Faculties (FAK)

• Academic chairs (FG), including: academic chairs with a strong experimental focus (FGA), experimental focus (FGB), some experimental focus (FGC), a theoretical focus (FGD), research units in the Institute of Chemistry (FGR), and academic chairs under the direction of retired university professors (PNS)

• Junior research groups (NWG)

• Institutes (INS)

• Sections (REF)

• Staff units (STB)

• Joint research projects (VBF)

• Centers (ZE and ZEN)

• Central institutes (ZI)

Other units will have the opportunity to migrate at a later point. Relevant information will be provided in due time.

Will the old website be deactivated, and if so, when?

The current TU Berlin website will be completely deactivated at the end of 2022. Existing content on the old website which is still needed must be migrated to the new system by that time. We will communicate in good time the exact date the old web pages will be deactivated.

Who is responsible for transferring content from the old to the new website?

Each TU Berlin organizational unit is responsible for migrating its own content.

Will support be offered to help with the migration?

Special telephone support has been set up to assist with questions regarding migration. You can also email your questions to the 
Support-Team.

My organizational unit/institution does not yet have a website in the old layout and is planning to create one in the new layout. Can we create a website in the new TYPO3 web construction toolkit before winter semester 2020?

Please contact us so that we may discuss your case individually.

Is it possible to automatically transfer my content from the old website to the new one?

No. A 1:1 transfer of the content is not possible due to the new website architecture and in some places it may even not be useful to do so. Additionally, before migrating to the new system, all organizational units should consider which content needs to be transfered or may no longer be relevant.

Will the old websites continue to remain accessible?

Old web pages, in other words those pages which have not yet been published in the new web design format, will continue to be available until the end of 2022 at the latest. The number of old pages available will continuously reduce as they are migrated to the new system. The old web pages of all organizational units at TU Berlin scheduled to migrate during this phase will be deleted as they are added to the new web construction kit.

There are a number of options for accessing old web pages: via old URLs (web addresses) and therefore also via bookmarks as well as via links on new web pages to old web pages which have not yet been migrated.

Redirection

What will happen to my “old” web pages? Can users still find them online?

It is possible to temporarily re-direct users from the old to the new website. This means, for instance, that web addresses/URLs and quick access IDs used in information material can be re-directed to the new web pages. However, once they have transitioned to the new website, all organizational units should avoid sharing old web addresses and URLs and successively remove them from all communication.

Organizational units are responsible for establishing the re-direction as access rights prohibit anyone else from undertaking this step.

TYPO3 content management system

Is the University switching to a new content management system?

No, the new website is also managed using the TYPO3 content management system. However, it uses a more recent version, currently Version 8. An update to Version 9 is planned.

Can I work with the new web construction kit without attending a TYPO3 training?

We do not recommend doing so. The switch to a new TYPO3 version resulted in several changes in the back end. Additionally, the new web construction kit features changes and new functions. All web editors at Technische Universität Berlin should attend an editorial training before using the new web construction kit in order to understand and learn how to use the new features and functions.

When will trainings be offered for TYPO3 editors?

Since June 2020, TYPO3 trainings on how to use the new web construction kit are offered. Training courses are available to book on the Human Resources and Continuing Education website. They include the following:

  1. Trainings to use the new TYPO3 web construction kit >> see course offer
  2. Design of websites in the new web construction kit (user navigation, information architecture, writing for the web, search engine optimization) >> see course offer
  3. Rights and obligations when publishing text and media >> see course offer

Design

Does the new website feature a new design?

Yes, the design was adapted to the needs of the target groups. The new website also features responsive design. This means web pages automatically adapt to the different screen sizes of users’ mobile devices (e.g. smartphones, tablets, etc.).

Has the TU Berlin logo been altered?

As part of the web relaunch, the combination of the word mark and design mark were adapted to the requirements of a website, e.g. the logotype of "Technische Universität Berlin" was changed. The (simple) red logo has not been changed.

What does the new design offer?

By completely updating the web design, web editors will have significantly more flexibility when designing their websites in the future. This affects both the design of individual pages as well as Technische Universität Berlin’s brand image. This means that TU Berlin as a brand will continue to have a prominent place on the websites of all organizational units which were originally established as part of Technische Universität Berlin (faculties, central institutes, institutes, academic chairs, working groups, central institutions, administrative departments, staff units, etc.). The more organizationally independent of the University an institution and subsequently its brand is, the more other possible designs may be used. This allows, for instance, large joint projects with external partners more freedom and flexibility when designing their website while also offering them the possibility to use the web construction kit and support services (updates, security, support).

Will the print design also change?

The print design is currently being adapted to the new web design. The Office of Communication, Events and Alumni will inform you of the relevant information in good time. We kindly ask you to refrain from inquiries about this until then.

Quick access

Is quick access to each page still offered?

The new website offers a function similar to “quick access”. Each page is assigned an ID, which can be found within the link displayed in the bottom right-hand corner of the window, for example www.tu.berlin/go5555/. You can print this abbreviated URL on flyers, use it in emails, etc. Users must type "go5555" after www.tu.berlin/ in the browser to access the respective page. There is not a separate field for entering the ID, as is currently possible.

Existing IDs will be re-directed to the new pages as long as the old web pages continue to exist and a re-direction from the old website was created. Each institution is responsible for setting up the re-direction. Instructions on how to do so will be provided in good time.

What happens to the old quick access numbers? Can they still be used?

You can enter former quick access numbers in the search field located in the page header.

The first item shown in the search results will be the (old) page you were looking for. Click on the link to view this page. 

Please note that the option to enter quick access codes is a temporary solution operating until the end of the 2022 migration phase. It is not possible to use the search function to search for new page IDs on the new website (located in the footer of a page). This option is only available for former quick access numbers.

Search/Search function on the new website

How can I find websites or people (staff)?

The new website has a clear search bar positioned in the header where you can enter a search term or person’s name. All matches for this search term will be shown on a page of results. You can restrict the search to: people, websites, news, events, and documents.

A search for "Stellenzeichen" is not possible.

The staff directory is linked to Technische Universität Berlin’s organization management. The data shown are thus based on an export from the OM and are not the responsibility of the web relaunch team.

Access to TUB Portal (including SAP applications)/Login on new website

How and where can I log into the TUB Portal?

The switchover to the new website is being accompanied by the migration of the previous TUB Portal to a new SAP-based TU Portal also known as tuPORT.

You can use the tiles provided to access all the applications you are familiar with in the new portal. To make this as easy as possible, we have retained the old names of the applications in the tiles, e.g. My Profile, LinF, SuperX. The tiles are organized into the same categories as were used in the navigation menu of the old TUB portal, e.g. Studies, IT Applications, IT Services.

One of the few changes we have introduced is to increase security. You will now always be asked for the second factor you selected (iTAN, mTAn or TOTP) whenever you log in and not just when viewing certain applications.
The user interfaces of the individual applications will continue to function as you know them from the old TUB Portal.

The purpose of this migration is to centralize services to enable you, as far as possible, to find all IT-related functions and applications at one point.

Roles and Rolemanagement

Which roles will be assigned?

The previous concept for TYPO3 roles (previously editor, editor-in-chief, administrator etc.) has been radically simplified. Only one role, the editor, will be available for each site.

The role management remains as usual. The role administrators of an institution (usually the heads) assign "business roles" to colleagues or employees, which in turn have specific "application roles" attached to them. The following new applications will be available:

  • Calendar with application role organizer
  • Media management with application role media manager
  • Website editing with application role editor (default) 

There will be a template for the business role "website editor". If a business role is built from this, the application roles organizer, media manager and editor are automatically included.

You can find more information on the ZECM-Website (german version!).

Other

I didn’t find my question here. What should I do?

This list will be updated to include any further frequently asked questions. If you do not see your question here, please contact us.