I B - Examination Office
I B - Examination Office

Dear Students,

Below you will find specific instructions regarding online teaching and exams during summer semester 2020.
You can find information about in-presence examinations and deadlines for term paper and final theses in our information for students. Please provide your matriculation number and your degree program in all correspondencewith your exams team and contact us via the contact form or your TU email account!

Please note that to attend in-presence examinations beginning 18 May 2020, you require the following documents to gain entry to University buildings:

    Physics and Historical Urban Studies students (SAP):

  • Student ID and
  • SAP grade certificate (also includes registered modules)

    All other students (QISPOS):

  • Student ID and
  • A QISPOS certificate with your registered exams and
  • The registration confirmation from the examination board for exams in elective and additional modules (yellow sheet or email confirmation of registration)

We wish you all the best for this unique summer semester!

Examinations

Online examinations

  • Oral examinations are being held by video conference. Usually, you will need a PC with internet access, a camera and a headset. Please note any further information provided by the examiners.
  • Concepts are still being developed for written examinations. Please note the respective instructions on the website and for your courses.

 

Registering for module examinations

  • Please continue to register for online examinations via QISPOS/SAP. For all registrations that are not possible in this way, please send the completed registration formto your examination team. If your TU Berlin email account cannot be used due to automatic forwarding, please note that all University notifications/information/decisions are sent to TU Berlin email accounts to ensure they reach the intended recipient only.
    • You must register in good time prior to all examinations. There may be a number of reasons why this is still not possible, even after the registration option has been activated by the academic chair in QISPOS.
      • You still have an open registration from the winter semester for the examination you wish to take (for example if your examination had to be canceled). This registration remains active and you can take the examination in the summer semester without further measures.
      • Should you not be able to register due to a technical problem, then please contact technical support.
    • You can find information regarding other question/problems at: www.tu.berlin/studieren/studienorganisation/pruefungen/qispos
  • To register for elective and additional modules, please submit a registration form to your examination team in good time. Please be aware that we often need several days to process registrations and we may need to contact you to request further information. Once we have entered your registration for elective and additional modules in QISPOS/SAP, we will return the forms back to you and your registration will be confirmed. Please check the entry in your QISPOS/SAP account. Please inform your academic chair of your registration immediately after receipt of this confirmation. You can find the module title under “registered examinations” in the elective and additional modules section and present this when entering the examination room or when entering the premises.
  • If you want to change the type of examination you can find additional information on the website of Academic Advising Service.

Deregistering from an examination

  • Deregistering from an examination up until the day of the examination without giving reasons will be temporarily permitted in the summer semester 2020. To deregister, please send an email to both your exam team and the examiner/academic chair at the latest on the day of the examination before the time the examination is scheduled to begin.
    • If you are still registered for a canceled examination from winter semester 19/20 and do not wish to take the deferred examination in summer semester 2020, then you can deregister without providing reason up until the day of the examination (before the exam is scheduled to commence). Please inform the responsible exams team and the respective examiner of your withdrawal.
    • If you have registered for a new examination in summer semester 2020 and do not wish to take part, you can withdraw (even after the end of the deregistration period) up to the day of the examination (before the examination is scheduled to start or before the start of the first element of a portfolio examination). Please inform the exams team and examiners of your wish to deregister.
  • As a basic principle, withdrawal from a portfolio examination is only possible up until the start of the first element. If individual elements of the portfolio examination are changed after its commencement, it can be continued at a later date. In this case, you must notify the examination team responsible and the respective examiner/chairs by email in good time before the start of the respective element . Withdrawing from the entire examination is only possible in exceptional cases, e.g. if it is not possible to continue due to prolonged ill health, a stay abroad or similar. In this case, please include the reasons for withdrawing.
  • After an examination has commenced, you may only withdraw if you have particularly strong grounds to do so. In general,this means you will need to provide a medical certificate issued on the day of the examination. If the examiners stop the examination because it is clear that you are ill, you will only need to present a medical certificate if required to do so by the examiners. Please send your certificate of incapacity or your medical certificate, which may not be issued later than the day of the exam, within five days to the examination team. You may also send a scan by email.
  • If you do not attend an examination for which you registered without officially withdrawing or fail to present a medical certificate and do not provide proof of good reason for not attending, you will be graded with a 5.0 and your non-attendance recorded.

In-presence examinations

Preparing to take part in an in-presence examination

You are required to wear a face mask throughout the entire examination.

  • If you wear glasses, we recommend wearing a mask with a metal nose wire to prevent your glasses from fogging up.
  • Scarves and kerchiefs are not recommended as they are more likely to slip. Instead,we recommend cloth or multilayer paper masks secured with elastic bands.
  • Depending on the duration of your exam, we recommend having a change of mask available.
  • Masks with a built-in valve are not recommended, as they are less effective at protecting others.
  • Masks with a built-in filter that make noise are not permitted.

If you are at risk or in contact with someone at risk according to the RKI criteria (whether professionally or privately), and you are unable to avoid contact, you may submit a “Request to Change the Method of Examination” to your relevant examination board. Please be sure to do this in good time. You should submit appropriate proof with your application. The Representative of Students with Disabilities and Chronic Illnesses can assist you with your request. The Department of International Affairs provides assistance for international students.

Participating in an in-presence examination

Teilnahme an einer Präsenzprüfung

You are permitted to briefly remove your mask to take a drink or bite or change masks. Please avoid speaking without the mask to prevent the spread of aerosols.

If you fail to adhere to the distancing and hygiene regulations, the exam proctor is authorized to take steps to ensure compliance or request you leave the room and discontinue the exam for the safety of others.

Your exam will then be assessed depending on the circumstances of the individual case.

 

Final theses

Registration of final theses

If you would like to register your final thesis, please contact your exam team by email. The procedure otherwise remains unchanged. This means that the following steps are required for registering a final thesis:

  • Contact your exam team by email.
  • The exam team will send you the application form; complete the first part (red fields), please sign it and save the form.
  • Use your TU Berlin email account to send the form to your exam team.
  • Your exam team will check to see that the requirements are met, complete its part of the form and send it to the first examiner.
  • The first examiner sets the topic, proposes a second examiner, signs the form and forwards it to the Examination Committee.
  • The Examination Committee sends its decision to the examination team.
  • You will receive a confirmation of the set topic and deadline by email to your TU Berlin email account. The deadline is determined by the study and examination regulations and may be extended in accordance with temporary regulations on the extension of deadlines.

Submitting final theses

  • Theses may be submitted by post. The date of the postmark shall be decisive for timely submission. Please note that theses submitted by post cannot be forwarded to the examiners at the moment.
  • Theses may also be submitted electronically. To do this, send the thesis in pdf format via the contact form to your responsible exam team or upload it to the cloud and send us the link. Please also attach a photo or scan of your registration form.
  • The file name you assign to your final thesis should use the following format: Abschlussarbeit_yourmatriculationnumber.pdf
  • Please note that we forward the email attachments directly to the examiners without processing them. We therefore ask you to provide the following information in the text of the email:
    • Name
    • Matriculation number
    • Degree type and degree program
    • Name and email address of the first examiner:
    • Name and email address of the second examiner:
    • Title of the thesis you are submitting:
    • Declaration that the work was completed independently in accordance with Section 46 (8) of the General Study and Examination Regulations.
    • For work submitted in English or if required by study and examination regulations: Declaration that the work includes a summary in German or English. Please refer to the information sheets and your study and examination regulations for the necessary information.

Deadlines

Extended deadlines for repeat examinations

Applications to the Examination Committee for extensions of repeat examinations which have been either canceled or from which students have withdrawn are not required from 12.03.2020. The coming summer semester (2020) will also not be counted in the calculation of deadlines for repeat examinations. In other words, deadlines which expire on 31.3.2020 or 30.9.2020 will be automatically extended until winter semester 20/2021 - i.e. 31.3.2021 (the same procedure as applies to academic leave of absence).

All requests for extensions which are justified before 12.3.2020 and are not related to the outbreak of the coronavirus, must continue to be assessed and decided on by the Examination Committee.

Submission deadlines for term papers and final theses

  • Submission deadlines for term papers and final theses have been suspended since 12.3.2020 and this will continue until regular academic operation is resumed. This means that the writing time for the thesis is not currently being accrued and will only do so when regular academic operation is resumed and the libraries and PC pools are reopened. Deadlines will not resume effect with the scheduled partial re-opening of the libraries. You are still able to submit term papers and final theses early. Term papers and final theses may still be submitted early.
  • The writing periods recommence after the end of the digital summer semester on 20.07.2020. This means that
    • for all term papers and theses commenced prior to 12.3.2020, you still have as many days left to complete your paper or thesis as remained on 13.3.2020. For example: if the original date of submission was 31.3, then there remained 19 days to complete the project on 13.3 (including 13.3). These 19 days continue to count again from 20.7, meaning a new submission deadline of 7.8.2020.
    • all students whose writing time commenced on or after 13.3 have not yet used any of the allotted days, meaning that the writing period only begins on 20.7.2020. The Study and Examination Regulations (StuPO) apply.
    • Individual students prevented from continuing to work on their thesis or paper from 20.7 due to ongoing restrictions regarding the use of labs or other facilities or any other restrictions arising from the coronavirus should apply for an extension to their examinations board.

Examination regulations due to expire

  • Students in degree programs whose study and examination regulations will expire on 31.3.2020 or 30.9.2020 have the possibility to complete their degree program by 31.3.2021 in accordance with the expiring regulations. A separate application for extension is not required.
  • Please refer to the information provided by the relevant Examination Committee or faculty for related deadlines for the registration of theses or similar regulations.

End of Diplom program

  • For students enrolled in a Diplom programending on 31.3.2020, all deadlines are extended according to the information on our website. Re-registration for the summer semester 2020 is possible. If you would like to re-register, please pay the required re-registration fee.
  • For students who must complete their studies in an already discontinued Diplom program by 31.3.2020 due to a positive hardship decision, all deadlines are extended according to the information on our website. Re-registration for the summer semester 2020 is possible. If you would like to re-register, please pay the required re-registration fee.
  • Students enrolled in a Diplom program that ends on 30.9.2020 and cannot complete their studies in time due to the current situation have the option of submitting a hardship application to the relevant Examination Committee by 30.9.2020.

Viewing failed examinations

If you are unable to view an examination you failed at an early point in time, you have the option to do so at a later date. It is still possible to alter your grade retroactively. This also applies if you have in the mean time taken and failed a repeat examination.

Additional topics

Certificates

  • Certificates cannot be produced by staff working from home until further notice.
  • Sending certificates that have already been produced is only possible to a limited extent until further notice. If you have already received a request for collection, please send a current postal address to your exam team.
  • If you urgently need confirmation of your graduation, please contact your responsible exam team by email. Certificates of completion and grades can currently only be produced electronically.

BAföG support (Federal Training Assistance Act)

Please refer to the press release of the Federal Ministry of Education and Research for information on how the current situation affects BAföG.

TAN unavailable?

If you currently do not have access to your TAN list, you can use the WebIdent procedure: After confirming your identity via video, you will be issued with a "one-time password".  


You can use the WebIdent method from home or a mobile device. You will need a PC or mobile device with a high-speed Internet connection and a camera. An identity card or passport with your photo is required for the identity check.

How to Use WebIdent:

  1. Please check the compatibility of your device in advance on the following website: https://check-webident.tubit.tu-berlin.de/
  2. After you have checked the compatibility of your device, you can call our IT hotline +49 30 31428000 during our opening hours (Monday to Friday, 10:00 -16:00).
  3. A ZECM employee will start the video session.
  4. To verify your identity, please hold your ID in front of the camera and move it as prompted so that security features can be verified.
  5. At the end of the chat, you will receive a one-time password which you can use for the following:
    1. Resetting your password,
    2. Generating a new TAN list

Examinations for the winter semester 2019/20

  • All examinations requiring personal attendance have been canceled since 19 March2020 until further notice. If examinations are canceled by the University, the examiners will either defer your existing registration to the next exam period or, in the case of a new registration for a further attempt, the Examination Office will adjust it to the new exam date, i.e. your registration initially remains open but with no disadvantages for you. You do not need to withdraw from the examination. You do not need to contact us.
  • Oral examinations may be held by video conference. Existing registrations are also valid for examinations held by video conference. Usually, you will need a PC with Internet access, a camera and a headset. Please note any further information provided by the examiners.
  • For portfolio examinations which only require some canceled individual examination components for completion, registrations remain valid. The examination procedure will continue as soon as the component assessments are offered again.
  • If examinations are alternatively offered online by 15 April 2020, existing registrations will continue to apply.
  • If youdo not wish to take part in examinations that have been registered and are taking place, you can deregister without giving reasons at the latest on the day of the examination. To do so, please send an email to both your exam team and the examiner/academic chair at the latest on the day of the examination (but before the time the examination is scheduled to begin!).
  • If students deregister or withdraw from an examination/term paper, this will not count as an examination attempt.
  • To register for online examinations, please continue to register via QISPOS/SAP. For all registrations that are not possible in this way, please send the completed registration form (quick access: 186789) to your examination team. If the TU Berlin email account cannot be used due to automatic forwarding, please note that all notifications/information/decisions of TU Berlin are sent to the TU Berlin email account to ensure they reach the intended recipient only.
  • Submission deadlines for term papers and final theses have been suspended since 12.3.2020 and this will continue until regular academic operation is resumed (at least until 11 May 2020). This means the current period does not count as writing time for the thesis and will not do so until regular academic operation is resumed and the libraries and PC pools are reopened to avoid disadvantages for students. The writing periods recommence after the end of the digital summer semester on 20.07.2020. This means that
    • for all term papers and theses commenced prior to 12.3.2020, you still have as many days left to complete your paper or thesis as remained on 13.3.2020. For example: if the original date of submission was 31.3, then there remained 19 days to complete the project on 13.3 (including 13.3). These 19 days continue to count again from 20.7, meaning a new submission deadline of 7.8.2020.
    • all students whose writing time commenced on or after 13.3 have not yet used any of the allotted days, meaning that the writing period only begins on 20.7.2020. The Study and Examination Regulations (StuPO) apply.
    • Individual students prevented from continuing to work on their thesis or paper from 20.7 due to ongoing restrictions regarding the use of labs or other facilities or any other restrictions arising from the coronavirus should apply for an extension to their examinations board.
  • As of 12 March 2020, you are not required to apply for an extension to the Examination Committee for repeat examinations which are either canceled or from which you have withdrawn. The coming summer semester (2020) will not be counted in the calculation of deadlines for repeat examinations. In other words, deadlines which expire on 31.3.2020 or 30.9.2020 will be automatically extended until winter semester 2020/21, in other words 31.3.2021 (the same procedure as applies to academic leave of absence). The examination committees will continue to decide on failures to comply with deadlines and applications submitted before 12.3.2020.
  • Appointments for the inspection of examinations and grades may only be held after regular academic operations resume. The one-year deadline to appeal grades will take effect when regular academic operations resume to avoid any disadvantages.
  • Last exam before graduation: If your last exam before graduation has been postponed or canceled, re-registration for the summer semester is possible, but not required.