Service Center Research Data Management

Project Funding and RDM

Ensuring reusable and openly accessible research data is a strategic objective of German research policy. As a result, research data management is playing an increasing role in research funding.

Most funding organizations require project proposals to include details of the intended research data management approach, often in the form of a separate data management plan.

They also usually recognize the cost of research data management for projects as eligible for funding.

Service Center Research Data Management

szf@ub.tu-berlin.de

ConsultationFor requests we are at your disposal by e-mail. You can also book an individual consultation appointment.

Funding organizations’ requirements

German Research Foundation (DFG)

  • Proposal forms have separate sections for applicants to describe how research data is to be managed.
  • A checklist is provided as a basis for this description.
  • Research data must be kept for at least ten years, in keeping with good scientific practice.
  • Research data must be published unless this would violate third party rights (particularly data protection and copyright). The research data should be accessible in a form (raw data or already structured data) which enables third parties to understand and re-use the data. It should be published in a trusted infrastructure and as quickly as possible.
  • Some DFG committees have drawn up discipline-specific recommendations to supplement the general requirements.

European Commission - Horizon Europe

  • Extensive information on research data management in Horizon Europe proposals is available on these support pages.
  • A separate data management plan in accordance with the specified template must be submitted no later than month 6, and again in updated form halfway through and at the end of the project.
  • When first submitting their proposal, applicants are only required to complete a section about how they intend to manage research data.
  • Research data must be made openly accessible unless this would violate third party rights (e.g. data protection and copyright).
  • Research data must be published in a trustworthy repository of the applicant’s own choosing. PIDs (e.g. DOI) must be assigned to the data and it must be published under an open license (CC BY, CC0 or equivalent). It is not sufficient to store it on project or publisher’s websites.
  • Some calls may have additional requirements.
Screenshot of the recorded webinar "2nd Horizon Europe Open Science requirements in practice "organized by the European Commission for Open Science. © OpenAIRE_eu
Screenshot of the recorded webinar "2nd Horizon Europe Open Science requirements in practice "organized by the European Commission for Open Science.

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European Commission - ERC

  • There is a detailed information document on research data and data management plans for ERC grantees.
  • Applicants have to submit a data management plan, based on a template, within the first six months of the project.
  • As far as possible, research data must be made openly accessible and unlimited usability ensured.

Federal ministries in Germany (Federal Ministry of Education and Research, Federal Ministry for Digital and Transport, etc.)

  • There are different requirements for different calls.
  • If a data management plan is required, it has to be submitted with the proposal.
  • Usually, the minimum requirement is a utilization plan, which has to include details of how research data is to be handled.
  • As far as possible, research data should be made accessible in a re-usable form at the end of the project.

Volkswagen Foundation

  • Applicants seeking funding for data-intensive research are required to submit a data management plan with their project proposal.
  • If the data can potentially be reused by others, it must be made accessible in accordance with the FAIR principles. This can be done, for example, using persistent identifiers and open licenses for research data.

Funding available for RDM tasks

Efficient research data management costs time and money. With this in mind, a number of research organizations (e.g. DFG, EU and Germany’s Federal Ministry of Education and Research) specifically state that applicants can also apply for funding for human and other resources required for research data management on the project. These could be resources used for tasks such as the following:

  • Ongoing revision and updating of the data management plan
  • Developing and monitoring internal RDM standards
  • Preparing data for publication (e.g. conversion, entry of metadata, etc.)
  • Selecting, configuring and managing technical infrastructure and tools
  • Digitizing analogue materials
  • Clarifying legal issues
  • Advising and training for researchers
  • Data publication costs

When applying for funding to establish a collaborative research center, it is even possible to apply for a separate "INF” subproject for the project’s internal research data management.

To assist with the resource calculation for FDM tasks, the European Union has compiled an overview of typical FDM tasks including cost estimates.

Woman standing in front of a wall with lots of colorful pieces of paper with notes and pointing to a certain area with her hand. © Anja Kammel

Planning Data Management

Thinking about how to handle research data in advance of a project makes your work easier during the research process. You can clarify many questions in advance with the help of a data management plan.

Funding consultation service

DFG projects

NameEmailTopics
Dr. Tim Köhler-Rammt.koehler-ramm(at)tu-berlin.deIndividual projects
Dr. Stefan Schleleinstefan.schlelein(at)tu-berlin.deJoint projects (SFB, EXC, FOR)
Johannes Moesjohannes.moes(at)tu-berlin.deResearch training groups (GRK)

EU projects

NameEmailTopics
Sabine Hutfiltersabine.hutfilter(at)tu-berlin.deEU projects
Dr. Elke Gehweilerelke-gehweiler(at)tu-berlin.deERC proposals

Further funding facilities

TopicsContact
BMBF projectsContacts by faculty and institute
Industry projectsContacts by faculty and institute

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