Beginning 24 November 2021, staff must provide proof of one of the 3Gs when entering University buildings to work. Both digital and physical documents are accepted.
The 3Gs are defined as follows:
Residents are entitled to one free rapid antigen test daily. Staff who are vaccinated or have recovered from a coronavirus infection are also requested to test. There are a number of testing centers in Berlin as well as a testing center on the forecourt of the TU Berlin Main Building.
Please note: Time taken to get tested does not legally count as paid working time.
Your direct supervisor is responsible for ensuring you fulfill one of the 3Gs.
If you would like to work on campus, your supervisor will request proof of your vaccination or recovery and record this. If you are vaccinated, you will not be required to present proof of your status every day. If you have recovered from a coronavirus infection, you will not be required to present proof again until your recovered status has expired.
All other staff require a negative test (no older than 24 hours) to enter the workplace. Your test result must be checked before entering University buildings.
Independent of records kept by your supervisor, you are required to be able to present proof of your status if requested.
If you cannot or do not want to present proof of 3G status and as a result do not perform your work, you must anticipate consequences under labor law. If employees do not wish to disclose their 3G status or cannot prove it and are therefore unable to perform their work, they are generally also not entitled to compensation.
In order to comply with the legally stipulated obligation to control and document employee status, supervisors are required to check the documents of any staff present and record this in a list.
In order to comply with the principle of data minimization according to the GDPR, it is sufficient to "check off" the first and last names of the employees on a list on the respective day if proof has been provided by the employees and you have checked its authenticity, e.g., using the CovPassChecker app.
Vaccinated and recovered staff must only present proof for documentation once. However, please note that if an individual's recovered status expires prior to 19 March 2022, they must either present proof of vaccination once or a daily negative coronavirus test. For this reason, we recommend recording when an employee's recovered status is due to expire.
Lists are to be stored securely for six months.
The Executive Office will be checking the status of all university instructors. Please send an email to Nachweis-Prof(at)tu-berlin.de
If you are teaching an in-person course, the academic chair responsible for the course or the institute or faculty which requested your services must check your status before your arrival to campus. Instructors teaching in central institutes will have their status checked by the head of the institute.
Instructors will face the same consequences as other staff if they fail to adhere to the 3G rule.
If one of your team members wants to work on campus or in a TU Berlin building, you must first confirm they fulfill one of the 3Gs. You can do this a number of ways:
If you receive your employee's proof by email, you must delete the email and digital certificate immediately after recording the data.
The list or table contains the following categories:
Vaccinated and recovered staff must only present proof for documentation once. However, please note that if an individual's recovered status expires prior to 19 March 2022, they must either present proof of vaccination once or a daily negative coronavirus test.
As many of you are frequently working in different configurations (from home, remotely, at the office) and at different times, we recommend submitting proof digitally. Your data will not be saved when you present your certificate via camera. However, you are also not required to submit your proof via email. Please arrange the details with your supervisor. It is also possible for your supervisor to authorized someone else to verify your status.
Buildings are open as usual and can be entered without special permission in order to perform work for research, teaching, studying, continuing education, administration, and all matters of academic self-governance.
To enter a building, you require proof of vaccination, recovered status, or a negative test result from within the past 24 hours. Security personnel are authorized to check your status or request presentation of proof as well as request non-authorized persons to leave the building. Security personnel have been tasked with decision-making authority regarding right of entry to the University as relates to the 3G rule.
Yes, it is possible to do so. Please take caution and be aware of the risks when sending personal data via email. We recommend sending an encrypted email. Your supervisor must also delete your certificate once they have confirmed it is valid. Every employee is required to submit proof of their status.
Pursuant to Section 2 (2) of the Occupational Protection Act, all employees, trainees, and civil servants must provide proof of 3G status. The 3G rule also applies to guests of Technische Universität Berlin, such as scholarship recipients, visiting researchers, and contract teachers.
No, employees who are only working from home are not required to submit proof as home offices are excluded from workplaces pursuant to Section 28b Infection Protection Act. However, if you are not vaccinated or have not recovered from the coronavirus, the provisions of Section 28b do not entitle you to be able to work from home.
You must have proof of 3G status to work in a University building. If you are unable to present this, you are unable to enter University buildings and must leave the premises immediately. In the event of a further violation, your supervisor will not permit you to work (i.e. will decline your offer of work) and you will have to compensate for the missing working time, e.g. by using your flexitime credit. If you continue to violate this rule, legal steps will be taken and your salary reduced.
We would like to remind those of you are vaccinated or recovered that you can also make use of the option to test, for example in front of the Main Building, and submit this test to your supervisor.
Yes, however security personnel or other authorized persons may request proof of your 3G status upon entering the building.
No. Time taken to get tested does not legally count as paid working time.
Please contact the person at the faculty who requested your services. This is frequently the head of the academic chair where you are teaching.
TU Berlin's monitoring obligations and the right to process employee health data it receives do not include a comprehensive right to obtain information on vaccination or recovery status. Vaccinated and recovered staff are free to present a negative test result instead of proof of vaccination or recovery.
Each direct supervisor is responsible for confirming the validity of their employees' certificates. In order to make sure employee attendance Is always recorded, including for instance when you are absent, it is possible to authorize another person with this task. Please make sure to only authorize as many as staff as absolutely necessary and avoid sharing files. We recommend a maximum of two people with access to the staff list.
No, supervisors must also check student assistants' status and confirm they fulfill one of the 3Gs. It is sufficient for students to present the vaccination sticker on their student ID, as their vaccination has already been verified.
No, currently the coronavirus vaccination does not have an expiration date.
Yes, this is essential for ensuring we confirm everyone's status and record attendance for infection chain management. Nevertheless, be pragmatic. For example, you can schedule your attendance using a staff roster. You would only then need to communicate any changes to this. Please discuss with your team the best solution for everyone.
Yes, you can keep a physical record of your team's status. You must dispose of the lists after six months in compliance with data protection regulations.
No. The company where the person is employed is responsible for checking the 3G status.
Your supervisor is the person who is authorized to give you directives. This is generally the person who authorizes your vacation leave.
Federal law requires employers to check employees' 3G status until 19 March 2022. This law aims to prevent infection in the workplace. As a supervisor, this responsibility has been transferred to you. If you do not carry out this task with the necessary care, you must anticipate disciplinary consequences.
No, if you proceed directly to your workplace and confirm your result directly upon receiving it, you do not need to wait 15 minutes. Do not forget to present your negative test result to your supervisor. If your test result is positive, please leave the premises immediately. Please also observe TU Berlin's guidelines for infection chain management.
Subject to certain conditions, TU Berlin exempts students and staff with valid medical certificates from the obligation to wear masks when in buildings and attending in-presence classes and events. Please contact the Crisis Committee with your contact details at krisenstab(at)tu-berlin.de. They will then check your specific requirements.
Official meetings and committee sessions should be held online.
If an in-person meeting is absolutely necessary, the Crisis Committee recommends wearing an FFP2 mask for the duration of the meeting.
Appointment committees are required to only meet in virtual format.