Technische Universität Berlin

Phase 1: University Operations under Pandemic Conditions

Overview of the measures at TU Berlin

Phase 1 of University operations under pandemic conditions is defined by measures designed to contain the further spread of the coronavirus. Less restrictions apply during such periods of comparatively low infection rates than is the case for phases 2 and 3.

Studying / Teaching

Details on the current regulations for study and teaching can be found at this page: https://www.tu.berlin/en/go31555/

 

Buildings

University buildings are open to TU members as well as the public.

Place of work: in the office and/or from home

The Executive Board recommends a balanced mix of working from home as well as on campus.

The following factors may determine whether and how often you work on campus:

  • The size of your office/lab/workspace and your ability to keep a minimum distance of 1.5 meters
  • The need to execute tasks from campus
  • Your ability to work on campus particularly with regard to the current IT situation

Staff may work from home if they are able to fulfill their responsibilities and there is no pressing need to work on site.

The ultimate decision lies with the relevant manager in agreement with the team.

Details regarding sharing offices and other spaces are laid out in the TU Berlin hygiene regulations.

Risk groups

Current occupational health guidelines recommend that vulnerable persons, who are at risk for a severe case of the new coronavirus, should work from home. This recommendation is extended until the end of 2021.

Affected persons must submit a medical note from their primary care physician to their supervisor. Details of a medical diagnosis are not required.

The Medical Service can also provide advice on this matter and provide an additional medical note. (This is supplementary. The note from the primary care physician is sufficient.)

Research

Research may be conducted in person under observation of the hygiene regulations.

Appointment committees

Appointment committees may only meet in virtual formats. The legal basis for this guideline is provided by an amendment to the Appointment Regulations and a decision by the TU Berlin Executive Board. The Executive Board is currently reviewing whether the current decision can be amended.

Official meetings and committee sessions

Official meetings, committee sessions (excluding appointment committees), workshops, continuing education seminars, etc. may take place in person under observation of the hygiene regulations (including minimum distancing of 1.5 meters and wearing a mask).

As a matter of principle, all virtual and hybrid formats are still recommended.

International students / visiting scholars and student mobility

TU Berlin continues to welcome international students and visiting scholars. Individuals who have been vaccinated with a vaccine not recognized by the EU are not considered vaccinated.

The recommendation by the Standing Committee on Vaccination (STIKO) of 17 September 2021 states:

"Persons who have already been vaccinated with a COVID-19 vaccine that is not recognized by the EU must be re-vaccinated (see table 1), in order to be considered vaccinated by the EU. Renewed vaccination is recommended in accordance with the current legal situation as well as the relevant age-related vaccination recommendations."

Source

Medical consultation is necessary.

The University cannot assume costs associated with any possible period of self-isolation. We request faculties to make visiting scholars and free movers aware of this situation and arrange individual solutions with the Department of International Affairs where appropriate.

Study trips are possible, depending on the destination. Risk is borne by students themselves, however. The Department of International Affairs can advise students regarding study trips.

Official trips

No official travel may be made to regions which have been categorized as high-risk or as areas of variant of concern by the Robert Koch Institute.

All other official travel may take place without further approval by the Crisis Committee. All travelers should inform themselves about the relevant conditions for entry.

You must confirm in advance whether the destination has been re-categorized as a high-risk area or area of variant of concern.

Mail service

The mail service will operate as normal. Packages will be re-routed to the mail unit in Building Z. Packages arriving here will be delivered by the TU Berlin courier service to the addressee in their office at the University. If after several attempts, it is not possible to contact anyone at the office or by telephone to arrange delivery, the package will be kept in the Mail Room for collection by the addressee.

Deliveries of chemicals or heavy equipment cannot be re-routed. The relevant information desk staff are to be informed of such deliveries.

Rules for scientific gatherings and events

The following mandatory requirements apply as of 01.10.2021 for scientific gatherings and events that are registered with the Event Management (PR-E) team. Please refer to the relevant sections for information about courses and practical format courses.

The following rules apply in combination with TU Berlin's hygiene guidelines and phased plan for University operations. If an issue or query is not specifically addressed here, the general University regulations apply.

Permitted number of participants
Scientific gatherings and events with external guests may take place under the same conditions as courses (3G rule, minimum distancing, masks required, documentation of attendance). The maximum number of participants permitted at in-person events depends on the amended event room capacity. Events which require the use of several rooms are currently not permitted.

3G rule and documentation of attendance
All participants of scientific gatherings and events must either be fully vaccinated, have recovered from the coronavirus, or have a negative test result. The event organizer is responsible for ensuring participants' adherence to this.

In accordance with Section 4 of the Berlin Measures for Protection Against Infection with SARS-CoV-2, event organizers are required to document participants' attendance and, if necessary, provide this list to the relevant authorities. Event organizers are free to choose to record attendance in digital or physical format. Data protection regulations must be observed in all cases.

In the event of the development of one or more coronavirus cases in connection with events held at TU Berlin, the Event Management Team must be informed immediately.

Requirement to wear a mask
All participants must wear a medical mask or another more protective mask (FFP2) at all times including when at their seat or standing at minimum distance.

Catering
Individual meal boxes and bottled beverages with a screw top are permitted. Please choose options which are as sustainable as possible and avoid plastic waste wherever possible or completely. Participants may bring their own food and drink.

All participants must eat at their seat. If bar tables are provided, a maximum of two people per table are permitted. Masks may be briefly removed while eating under observation of the required minimum distance.

If personnel serve the boxes etc., they must have a certificate of instruction for food personnel according to Section 43 IfSG, formerly the "Red Card" or "Health Passport."

Catering in the form of buffets and other open dishes is not permitted. If objects are touched or used by multiple persons (e.g., a bottle opener), these must be disinfected after every use.

Participants should avoid forming groups and should keep the required minimum distance to each other.

Outdoor events
The requirement to wear a mask is different for scientific gatherings and events held outdoors on TU Berlin premises:  Masks are not required to be worn if all guests adhere to the 3G rule and observe minimum distancing.

This exception, however, does not apply to events held in marquees.

Hygiene concept
A hygiene concept for scientific gatherings and events must be drafted and submitted to the Event Management Team no later than when rooms are confirmed and final furniture plans are made and must be adapted to the specific event and space.

University Sports

University Sports may operate sports activities outdoors with a maximum of 30 participants under additional restrictions. To ensure the minimum distance, a guideline value of a total of no more than one user per 5 square meters of the area used for the relevant purpose shall be observed for indoor sports activities.

All persons participating in a sport offer in a closed room are subject to the 3G rule.

Individual training in the fitness studio is possible with a special hygiene concept – see Section 31 State of Berlin Measures for Protection Against Infection with SARS-CoV-2.

StudierendenWERK BERLIN / catering facilities

After 18 months of closure, studierendenWERK BERLIN is reopening all canteens and cafés.

All visitors must adhere to the following hygiene measures:

  • The 3G rule applies in all facilities.
  • Visitors must wear a medical mask in all public areas, such as when collecting their food or making their way to a table.
  • Visitors' attendance will be recorded via a QR code for the national Corona Warnapp or the Luca app.
  • Effective 18 October 2021, the following facilities at TU Berlin will re-open:
    • Main canteen, Veggie 2.0 and the bake shop at Hardenbergstraße
    • Canteen and bake shop at Marchstraße
    • Canteen and bake shop at Marchstraße

Privately operated catering facilities at TU Berlin may open in accordance with the relevant regulations in the Measures for Protection Against Infection with SARS-CoV-2: see Section 18.

Student cafés may open in accordance with the relevant regulations in the Measures for Protection Against Infection with SARS-CoV-2: see Section 18.

Contact details of all persons visiting cafeterias and cafés are to be retained for a period of four weeks by the operators in accordance with the current version of the coronavirus regulations of the Federal State of Berlin. This data is to be stored in compliance with data protection standards (for example, in a sealed envelope).