Hygiene Regulations at TU Berlin

University operations under pandemic conditions

All persons on campus and in TU buildings are required to comply with and implement the following hygiene regulations. This also applies to external persons and businesses.

These regulations are intended to minimize the risk of infection with the SARS-CoV-2 coronavirus when working as well as protect the health and safety of TU members and persons visiting the University. They take into account the SARS-CoV-2 Occupational Health and Safety Ordinance in force since 17 March 2022, and come into effect in the event that the measures of the Corona Infection Protection Measures Ordinance of the State of Berlin (extended until 31 March 2022) cease to apply, or after 18 April 2022.
These hygiene regulations form the basic protection measures against infection with the coronavirus for operations at TU Berlin and are based on the general risk assessment for the University.

Any necessary specific measures based on a risk assessment for specific areas are to be determined by the relevant management.

The following regulations apply

Personal responsibility

Please help to keep the risk of coronavirus infection as low as possible by complying with the following hygiene and protection regulations. Taken together, these protection and hygiene measures significantly reduce the risk of infection.

Minimum distancing

Maintain a minimum distance of 1.5 meters to others at all times as far as operations permit. This also applies to examinations, labs and workshops, offices, waiting areas, corridors and pathways, and elevators etc. If you are unable to maintain a minimum distance of 1.5 meters, you must wear a mask (either a surgical mask or an FFP 2 mask). We also strongly recommend regular ventilation.

In areas where a large number of people are present, such as libraries, a one-way system must be maintained as far as possible.

Offices and work spaces with more than one person present at a time

It is possible for more than one person to be present at a time in offices and work spaces. Please organize furniture as far as possible to enable a minimum distance of 1.5 meters.

Overlapping periods in offices and work spaces should be kept to a minimum by using DV Flex or mobile working taking account of individual family situations. For example, staff can start work at different times. Planning should be discussed within teams. Decisions are the responsibility of the relevant supervisor.

It is essential that offices are sufficiently aired on a regular basis by fully opening windows (every 15 minutes). Ideally offices and work spaces, etc. should be aired continuously.

Please contact the Medical Service if you require further advice or clarification. Members of the Staff Councils and the Medical Service can, by prior agreement, enter office spaces if they need to do so to check on arrangements.

Staff belonging to an at-risk group may ask the Medical Service for advice regarding any necessary special arrangements.

Requirement to wear a surgical mask

Masks provide highly effective protection against infection, both for the wearer and others. Consequently, TU Berlin continues to require surgical masks to be worn in all buildings whenever a minimum distance of 1.5 meters cannot be maintained.

The requirement to wear a surgical mask is based on the SARS-CoV-2 Occupational Health and Safety Ordinance and the risk assessment for TU Berlin as well as the right to determine access to the University's premises.

Instructors and other persons giving lectures or talks who are able to maintain a minimum distance of 1.5 meters at all times (including when speaking) are not required to wear an (FFP2) mask.

When attending classes, visiting libraries, and taking in-presence exams, students are required to wear a mask if a minimum distance of 1.5 meters cannot be maintained, even when seated.

Wearing masks in libraries

From 19 April 2022, all study spaces in the TU Berlin libraries will be available for use. This means that it will no longer be possible to always maintain distances of 1.5 meters. The TU Berlin Crisis Committee has therefore decided on the basis of a risk assessment that FFP2 masks must be worn at all times in the Central Library, including when seated at study spaces. Subject and faculty libraries may deviate from this rule if adequate distancing can be maintained.

Important information about how to wear and order masks

Opening doors

Avoid touching door handles, door knobs and door openers when entering buildings or rooms. Try instead to open doors using your elbows or forearms. 

Washing hands and hand care

Wash your hands regularly and thoroughly (minimum 30 seconds) with soap and then apply lotion to your hands to protect the skin.

Sneezing and coughing

Observe the correct procedure when sneezing and coughing. Sneeze and cough into your elbow even if wearing a face mask.

Airing rooms

Air rooms regularly (at least every 15 minutes) and thoroughly, opening windows fully. This applies particularly to rooms where more than one person is present. We also recommend nominating a person to be responsible for opening windows in rooms where many people are present (meetings, committee sessions, seminars, etc.).

List of participants

A list of participants is to be drawn up and retained for four weeks by the organizer for meetings requiring the physical presence of more than one person.

Please ensure that you have the participants' business telephone numbers or email addresses so that they can be traced and contacted if necessary. Such lists are purely to allow the health authority to trace individuals if an infection is subsequently detected in one of the participants. Please make sure to also observe data protection regulations.

Please keep the lists in an envelope so they may not be viewed by third parties. You can see here a sample attendance list. A separate list must be completed for each person attending.

Cleaning workspaces and work materials used by more than one person

In working areas used by more than one person (for example workshops with shared equipment, shared office work stations, examinations), equipment and spaces should be regularly cleaned with soap and water or disinfectant. This includes the surfaces of desks and tables and any working materials used by more than one person.

What to do if you have COVID-19 symptoms or if you test positive

See also Infection Chain Case Management for TU Berlin

Symptoms such as a cough, fever, runny nose, loss of taste or smell, sore throat, headache or achy limbs, shortness of breath, or generalized weakness can be a sign of infection with the SARS-CoV-2 coronavirus. You can become infected without knowing that you have had contact to an infected person. Once infected, a person can infect others days before symptoms appear or even if they remain symptom-free.

If you do have possible symptoms of a SARS-CoV-2 infection, you should observe the following regulations:

  • Remain at home and reduce your contact to others. Observe distancing, hygiene, and mask wearing regulations!
  • Seek advice by telephone: Call your doctor or the medical standby service at 116 117. They will advise you on what to do next. Make sure you tell them if you belong to an at-risk group. In urgent cases, such as if you experience acute shortness of breath, you should call the emergency services at 112. On no account should you visit a medical practice or facility without first calling.

Testing

Staff not working solely from home are entitled to one free weekly test from Invitro-Diagnostika. Tests can be collected from the Hygiene Storage Facility.

Instructing staff

Managers are required to adapt regulations to the circumstances and conditions in their units based on a risk assessment and to inform their staff of all points (this must be documented pursuant to Section 12 of the Occupational Safety and Health Act). The same applies for instructors, particularly for practical format classes. Students must be informed and proof thereof provided.

Obtaining hygiene material

Disinfectant and paper towels used for applying disinfectant are to be collected in person from the Hygiene Storage Facility by staff or students upon presentation of their staff or student ID. Empty disinfectant containers must be returned.

Information about using disinfectant

The Hygiene Storage Facility is open Mondays to Fridays from 7 to 15:00. The Hygiene Storage Facility is located in the EW building in room 001b and can be accessed via the main entrance on the ground floor.

Please note that you can independently order hygiene material including FFP 2 masks by direct call-off from the state administration office (Landesverwaltungsamt). Further details can be found on the website of the Central Procurement Office under "Erste Hilfe"– Verbandmaterial und -kästen
(https://www.tu-berlin.de/vergabestelle/referat_einkauf/lvwa_rundschreiben/).

Tests can be collected from the Hygiene Storage Facility.

Further information

Please also inform yourself of the regular updates to the recommendations issued by the Robert Koch Institute and the Federal Center for Health Education. Please also be aware that decisions taken by the Berlin Senate can result in amendments to recommendations and regulations and that these then take precedence.

If you become aware of any violations of hygiene and protection measures, please contact your supervisor. You can contact the heads of the TU Berlin Medical Service (BÄD) and Occupational Health and Safety Services and Environmental Protection (SDU) as well as the Staff Councils at any time for advice.

TU Berlin Crisis Committee
13 April 2022