Technische Universität Berlin

Phase 2: University Operation under Pandemic Conditions

Access to buildings

NEW as of 25 January 2021

Starting 25 January 2021, access to buildings is only possible via the main entrances. Only those buildings with information desks may be entered via these points and upon presentation of staff or student ID.

Buildings without information desks will remain locked. Staff performing essential work which can only be undertaken on campus can continue to access buildings and rooms using electronic keys. Instructors teaching practical format classes in these buildings must ensure that participants enter and exit buildings in accordance with hygiene protocols (e.g. by organizing their collection from entrance areas and accompanying them off the premises at the end of classes).

No special passes are required. If you need to enter buildings and are not in possession of a valid staff or student ID, please contact Campus Management as soon as possible.

Regulation until 24 January 2021

No changes have been made concerning access to buildings. Some buildings remain open while others have been closed since 19 October 2020. An up-to-date list of currently closed buildings is available online. If external persons (tenants, suppliers, etc) absolutely require access to these buildings, the heads of the academic chairs or responsible persons are to continue to issue entry permits. In the period between 19 December 2020 and 10 January 2021, non-members of the University as well as students are not permitted to enter any of the buildings affected.

Regulation until 14 December 2020

During phase 2, the majority of buildings at TU Berlin where teaching takes place are open. Students have access to these buildings only. Staff have access to all buildings. Buildings open for teaching are also open to external parties such as suppliers, those attending events, individuals and organizations renting space on the campus and persons coming to sign contracts. Access to buildings other than these for students and external parties is only possible with an entry permit issued by the head of an academic chair. Updated list of buildings which are not open. In principle, all TU Berlin buildings will remain closed to the general public.

Requirement to wear masks and issue of FFP2 masks

The requirement to wear a mask continues to apply on the entire campus. Medical masks are recommended but you may continue to use a community mask.

TU Berlin will provide the following staff and students with FFP2 masks:

  • Staff who need to be in a room with others for reasons of occupational health and safety.
  • Staff working in units where it is not possible to observe minimum distancing.
  • Teaching staff and students taking part in practical format classes.

Masks can be collected from the Hygiene Storage Facility. One mask will be issued per day per person, or two masks per day per person for those doing physical work. A supply for one week will be issued. Masks may be reused if not worn for several consecutive days. Please refer to the information provided or linked by SDU regarding occupational safety under coronavirus conditions and the use and reuse of FFP2 masks.

Masks can also be collected by a single person on behalf of others (e.g. an instructor for all participants in a practical format class or a colleague for an entire academic chair.)

Working from home / working on campus

NEW as of 25 January

From 25 January 2021, all work not absolutely requiring the presence of staff on campus must be completed from home. No exceptions are permitted. We kindly ask you to organize procedures to permit as much work as possible to be done by staff working from home. Only such work as is absolutely necessary and which cannot be undertaken by staff working from home may be performed in offices, labs, or workshops at TU Berlin. The final decision rests with the relevant supervisors.

Only work essential for maintaining operations in research, teaching and administration is to be regarded as absolutely necessary. 

If you need to work on campus (i.e. your work is essential and cannot be completed at home), please be aware of the following:

  • Irrespective of its size, only one person may work in an office or enclosed space at a time. 
  • Exceptions are only permitted where occupational safety requires the simultaneous presence of more than one person.
  • To avoid direct contact, please refrain from delivering documents in person. This applies for all units within the central administration. Please use email or interoffice mail when necessary.

Administration

NEW as of 25 January 2021

There will be no changes to the services provided by the Central University Administration. Please be aware, however, that there may be delays in processing requests and applications as a result of staff working from home, the increased measures within phase 2 (one person per office and the resulting alternating shift system) as well as staff taking time off for homeschooling and childcare. We thank you for your cooperation. For details please read the information letter from 22 January 2021.

Regulation until 24 January 2021

Most staff in the central administration will be working from home and can be contacted by phone or email. Face-to-face office hours or other similar services will not be offered. Many departments will be operating under restricted conditions. We are all making every effort to continue to offer our services as much as possible. Please contact the central administrative departments with urgent work only in the coming weeks. Please note that mail will be delivered but may not processed.

Regulation until 14 December 2020

Administrative duties can be performed both on campus and from home. The relevant units are requested to check whether it makes sense to develop a cohort system (dividing staff into at least two groups with different working times or days to avoid contact between them) as a way to ensure that operations can continue. Supervisors are required to draw up staff deployment schedules. Administrative services may be restricted.

Trainees and apprentices

NEW since 15 December 2020

Effective immediately, TU Berlin trainees are no longer required to be present on campus, with the exception of trainees in practical fields where working from home is not possible and work continues to take place on site. In these cases, trainees may take part in face-to-face operations under observation of the hygiene regulations. Trainees are required to contact their trainers by email or telephone to discuss which work and tasks they can do from home.

Research, appointment committees

Research operations may continue to be conducted on campus. Academic chairs are requested to check whether it makes sense to develop a cohort system (dividing staff into at least two groups working at different times or days to avoid contact between them) as a way to ensure that research can continue to operate. Supervisors are required to draw up staff deployment schedules. During phase 2, academic chairs are also requested to prepare for phase 3, during which they may be required to power down their research facilities to safety mode.

In the future, appointment committees are only to meet in virtual formats; a legal basis for this is currently being drafted. We will keep you informed.

Studying / Teaching

We have taken the decision to only offer limited face-to-face written examinations dependent on the number of registered participants. In detail, this means:

  • Face-to-face written exams with up to 20 participants can take place as scheduled.
  • Face-to-face written exams with up to 50 participants can be held using 2-3 rooms with no more than 20 participants per room. innoCampus will contact instructors whose exams have up to 50 registered participants and provide examination rooms where possible.
  • Written exams with more than 50 participants may not take place face-to-face.

This decision is effective from 15 February to 10 April 2021.

Oral examinations:
This format is a possibility for exams with fewer participants. However, it generally requires changing the examination date to accommodate individual appointments over several days. Face-to-face oral examinations under observance of hygiene regulations are possible. However, an online solution is to be prioritized. We are confident that we will have clarified all questions concerning data protection within the next two weeks so that Zoom can be used for online oral exams.

More information can be found online.

 

Until 25 January 2021

No face-to-face teaching will take place at universities until 15 February 2021. Exceptions may only be made for practical format courses which have already commenced and urgently need to be continued and for which no digital alternative is possible. The number of participants is to be kept to a minimum. Participation is voluntary for students and those choosing not to participate will not suffer any disadvantages. Face-to-face written examinations may not take place through 13 February 2021.

Face-to-face oral examinations are permitted under observance of the applicable hygiene protocols and the agreement of all participants. Students who are currently unable to take part in a face-to-face examination for reasons of health should not be disadvantaged in any way.

Information from the Examination Office: https://www.tu.berlin/en/go10625/ and https://www.tu.berlin/en/go2705/n2328/

Regulation until 24 January 2021

In light of the current federal regulations and consistently high infection rate, no face-to-face courses will be held at TU Berlin during this period.  

Exceptions to this include some practical formats which are absolutely necessary and cannot be offered digitally. This is in the interest of students who would otherwise lose a semester of their studies. Participation in these face-to-face practical courses is on a voluntary basis. They will be held in accordance with strict hygiene concepts which have been approved by the relevant departments at TU Berlin and thus far prevented any known cases of infection resulting from such courses.

Face-to-face examinations are prohibited during this period. Examiners are requested to postpone exams to a later date, hold exams online, modify the exam format, or, in the event of a portfolio examination, permit students to complete the required work in another format. Examination boards are requested to demonstrate understanding when processing corresponding requests.

Face-to-face oral examinations are permitted under observance of the applicable hygiene regulations and the agreement of all participants. Students who are currently unable to take part in a face-to-face examination for reasons of health should not be disadvantaged in any way.

Due to the, in part new, difficult study conditions, particularly as concerns the closure of the libraries and their workspaces, all deadlines for submitting term papers and final theses have been suspended for the period from 04.01.2021 to 31.01.2021.

 

NEW since 15 December 2020

Face-to-face courses are not being held at the Berlin universities between 16 December 2020 and 10 January 2021. Exceptions to this include some previously scheduled in-person exams and practical formats which are absolutely necessary and cannot be offered digitally. The number of participants is to be kept to a minimum. Students are not required to take part in any face-to-face events.  Additionally, the Preparatory School will not be holding face-to-face courses effective 16 December 2020. Face-to-face exams between 19 December 2020 and 10 January 2021 are not permitted. One additional request: All instructors bringing their children to daycare in order to teach online are requested to refrain from doing so in the coming days and to keep their children at home. Please reschedule your online teaching.

Regulations until 14 December 2020

Only examinations, practical teaching formats, orientation events for newly enrolled students and selected courses for students in the first-degree semesters of bachelor’s programs may now take place in face-to-face format on campus.

Regarding examinations, restrictions apply to scientific defenses, which may take place in partial in-presence format with a maximum of 10 participants.

Classes at the Preparatory School take place in hybrid format (face-to-face and online).

Study trips are possible, depending on the destination. Risk is borne by the students themselves, however. The Department of International Affairs can advise students regarding study trips.

Excursions and field trips - Regulation until 14 December 2020:
According to current coronavirus regulations for Berlin, it is only possible for a limited number of people from a limited number of households to meet in public spaces. Although excursions are not strictly prohibited, it is possible that they will conflict with these regulations. As such, no excursions may take place effective 2 November 2020 until further notice. Scheduled excursions must be canceled. We kindly request you not to reschedule excursions for any time before the end of the year. Please reschedule for the end of the semester.

Excursions and field trips - Initial regulation until 1 November 2020:
Excursions and field trips are possible with a maximum of 10 participants with prior permission from the vice president for teaching (vp-sl(at)tu-berlin.de).

International students / visiting scholars

TU Berlin continues to welcome international students and visiting scholars. However, the University does not assume the costs associated with any possible period of self-isolation. We request faculties to make visiting scholars and free movers aware of this situation and arrange individual solutions with the Department of International Affairs where appropriate.

Official trips / excursions

NEW as of 25 January 2021

Official trips and excursions may not be authorized. Previously authorized official trips are to be canceled. Exceptions for special individual cases where there is an urgent official need to travel require the approval of the Crisis Committee krisenstab(at)tu-berlin.de. Official trips may only be made if previously approved by the Crisis Committee. Official trips for which exemptions were previously granted by the Crisis Committee may also take place. All other approved official trips are to be canceled. Cancellation costs will be covered by the funds used to pay for the trip or by the unit which approved the travel. Please note that cancellation costs may not be chargeable to all third-party funders.

Regulation until 24 January 2021

Official trips and field trips are not to be approved until further notice. Previously authorized official trips are to be canceled. Exceptions for special individual cases where there is an urgent official need for the trip require the approval of the Crisis Committee (krisenstab(at)tu-berlin.de). Only official trips previously approved by the Crisis Committee may be taken. Official trips for which exemptions have been granted by the Crisis Committee may also take place. All other approved official trips are to be canceled. Cancellation costs will be covered by the funds used to pay for the trip or by the unit which approved the travel. Please note that cancellation costs may not be chargeable to all third-party funders.

Regulation from 2 November 2020 until 14 December 2020

No work-related trips should be made before the end of the year, unless absolutely necessary. No official travel may be made to regions for which the Federal Foreign Office has issued a travel warning or which have been categorized as risk areas by the Robert Koch Institute, or to regions within Germany with a seven-day new infection rate greater than 50 per 100,000. You are responsible for checking the regulations regarding negative tests, self-isolation etc. for the region you wish to travel to. The above regulations do not apply to work-related travel within Berlin. However, we recommend that you still use digital meetings wherever possible.

All previously approved official trips to risk areas must be canceled. In exceptional cases, the Crisis Committee can approve official trips to risk areas. Detailed applications justifying the trip should be sent to krisenstab(at)tu-berlin.de. Cancellation costs will be covered by the funds used to pay for the trip or by the unit which approved the travel. Please note that cancellation costs may not be chargeable to all third-party funders.

Initial regulation until 1 November 2020

You may make official trips, but not to regions for which a travel warning has been issued by the Federal Foreign Office or which have been classified as risk areas by the Robert Koch institute. This also applies to regions in Germany (other than Berlin) with a seven-day infection rate above 50 persons per 100,000. Decisions regarding exceptions will be made by the Crisis Committee. Official trips approved to regions now classified as risk areas or for which a travel warning now applies are to be canceled. Cancellation costs will be borne by TU Berlin.

Libraries, pc labs, study rooms

NEW as of 25 January 2021

Workspaces in the TU Berlin libraries remain closed for use until 31.01.2021. The libraries continue to be open during their respective opening hours for you to order, borrow and collect media. Please note that you may only enter libraries with a valid library card or TU student/staff ID. Further information is listed online.

Regulation until 24 January 2021

Workspaces in the TU Berlin libraries remain closed for use until 31.01.2021. Any changes thereafter will be communicated accordingly. The libraries continue to be open during their respective opening hours for you to order, borrow and collect media.

Regulation until 10 January 2021

Scientific libraries may only offer online and loan services from 16 December 2020 to 10 January 2021. As a result, the TU Berlin University Library will be closing its study spaces. Loans continue to be possible during libraries’ opening hours. The TU Berlin libraries remain completely closed to the public from 28 to 30 December 2020. Further information

Regulations until 14 December 2020

Libraries may be used with prior online reservation, though it may be necessary to further restrict the number of workspaces in reading rooms. Opening hours may vary according to the staffing situation. Items may be borrowed from open access holdings (self service) and from stacks (online ordering and issue).

PC labs and study rooms will be closed.

Mail services

NEW since 15 December 2020

The mail service will operate as normal. Packages will be re-routed to the mail unit in Building Z. Packages arriving here will be delivered by the TU Berlin courier service to the addressee in their office at the University. If after several attempts, it is not possible to contact anyone at the office or by telephone to arrange delivery, the package will be kept in the Mail Room for collection by the addressee. This applies to all packages, except chemicals, with a maximum weight of 31.5 kg and a maximum size of 120 x 60 x 60 cm. As the delivery companies do not always follow the information provided on posters throughout the University regarding the delivery of packages to the Mail Room, we request you to provide the following delivery address throughout the period of restricted operations:

Technische Universität Berlin
Straße des 17. Juni 135
Zentrale Poststelle Geb. Z
z.H. [Title][ Last name] [Office code or staff code]
10623 Berlin

Please also be aware that larger or heavier packages, major deliveries (e.g. large-scale equipment, palettes, and dangerous goods), as well as packages with chemicals must be delivered directly and signed for by you. Please make suitable arrangements with the delivery company and inform the relevant information desk at TU Berlin. The Mail Room is unable to accept or re-route such deliveries.

Regulations until 14 December 2020

The mail service will operate as normal. Packages will be re-routed to the mail unit in Building Z. Packages arriving here will be delivered by the TU Berlin courier service to the addressee in their office at the University. If after several attempts it is not possible to contact anyone at the office or by telephone to arrange delivery, the package will be kept in the post unit for collection by the addressee. Deliveries of chemicals or heavy devices cannot be re-routed. The relevant information desk staff are to be informed of such deliveries.

Events

New regulation since 2 November 2020:
Until further notice, no events or academic gatherings such as conferences, either completely or partly open to the public, may take place on the campus of TU Berlin. We kindly request that you switch all previously approved conferences and events, etc. to digital formats and cancel all events scheduled to take place in person on campus. Exceptions may be granted in individual cases. Please send applications requesting exceptions to krisenstab(at)tu-berlin.de.

Initial regulation until 1 November 2020:
Scientific gatherings and other events are possible with a maximum of 10 participants. However,  catering is not permitted.

TU Sport

New regulation since 2 November 2020:
As of 2 November 2020, TU Sport has stopped all its on-campus programs. Instead, a number of programs are now offered online.

Initial regulation until 1 November 2020:
TU Sport activities can take place with a maximum of 24 participants (outdoor sports) or 11 participants (indoor sports with low contact). Only these types of sports are possible.