I B - Examination Office

Information about Examinations in Summer Semester 2022

Dear Students, Dear Instructors,

Below you will find information about examinations for students and teachers.

Please bear in mind that Examination Office staff are part-time working from home. Consultation hours are held via WebEx on Tuesdays and Thursdays from 10-12. In addition, the examination teams can be reached by e-mail.

For students

Dear Students,

Below you will find information on taking examinations during summer semester 2022.

When contacting us, please provide your matriculation number and degree program.

We wish you every success for the semester.

Communication

Examination Office

Notes on our office hours via WebEx can be found on our website.

Your exam team can also be contacted by email if you have any questions or concerns. Contact details are provided at the end of the text.

To help us reply as quickly as possible, please make sure to include the following information:

  • Matriculation number
  • Intended qualification
  • Degree program
  • Modules (if registering or de-registering from an exam)


For reasons of data privacy, we ask that you send all emails from your TU Berlin email account. Disable any automatic forwarding from your TU account to a private account. Please note that all University notifications/information/decisions are sent to TU Berlin email accounts to ensure they reach the intended recipient only.

If you are contacting us via the contact form, please provide your TU Berlin email address, should you have one. 

We are also happy to call you to discuss any more complex individual questions you may have. Please provide all the necessary information in your email so that we can best prepare for our conversation.

Please understand that it may take some time to receive a response due to weekends and the time required to process your inquiry, including any necessary follow-up questions.

You can continue to send us documents by post. All documents should be sent to:

Technische Universität Berlin
Referat Prüfungen – [provide the relevant degree program or team]
Straße des 17. Juli 135
10623 Berlin

Team 1: Contact form or email
Team 2: Contact form or email
Team 3: Contact form or email
Team 4: Contact form or email
Team 5: Contact form or email

Examinations

Registering for module examinations

Please note that you must first register for an exam before you can take it. Examiners are responsible for announcing the registration periods. If no registration periods are announced, the regulations in Section 63 AllgStuPO apply.

Students in degree programs managed in HIPOS (all excluding Physics and Historical Urban Studies) should register for exams in MTS. Examiners can create exam dates and registration deadlines and communicate these to students. Enrolled students will then have the possibility to register. Exam registrations in MTS are binding.

Information for students: After you log into MTS, please select MTS from the menu at the top and then "Modulprüfung - An-/Abmelden" from the menu on the left to register for your exam.

It is also possible to record grades in MTS. Grade lists will be prepared in such a way so that instructors can later import these into QISPOS.

The recommendation for all examiners is to use MTS. Only in exceptional cases (offering primarily elective modules for very small groups) examiners can use the following alternative ways to capture registrations. Students must be informed of how to register at the start of the course.

  • Registration through submission of a completed registration form (email, upload to ISIS) to the examiners. The registration form is available on the Examination Office website.
  • Registration by participation
  • Other forms of recording such as lists (math service, e.g. MOSES)

Deregistering from module examinations

  • The regulations in the General Study and Examination Regulations apply to exam deregistrations. You may deregister from an exam up to three days before the examination. If you are unable to deregister in MTS/SAP, please send an email with the withdrawal form in good time to the relevant examination team and respective examiners/academic chairs.
  • In principle, it is only possible to deregister from a portfolio examinationup to the day before the first element of the examination. If individual elements of the portfolio examination are changed by teaching staff after their commencement, the exam can be continued at a later date. Withdrawing from the entire examination is only possible in exceptional cases, e.g. if it is not possible to continue due to prolonged illness, a stay abroad or similar. In this case, please include the reasons for withdrawing. You also require the signature of the academic chair.
  • Following the de-registration deadline, you can only withdraw (no later than the day of the examination and before the start of the examination) if you can provide proof of important grounds for doing so. Please submit the withdrawal form and, if required, a medical certificate. If the examiners stop the examination because it is clear that you are ill, you will only need to present a medical certificate if required to do so by the examiners. Certificates of incapacity or medical certificates may not be issued later than the day of the exam. Please immediately inform the relevant examiners/academic chairs and submit the form and medical certificate to your examination team within five days. You can also submit this electronically via a scan.
  • If you do not attend an examination for which you registered without officially withdrawing or fail to present a medical certificate and do not provide proof of good reason for not attending within five days, you will be graded with a 5.0 and your non-attendance recorded.

Regulations regarding failed exams not counting as attempts

Repeat examinations

Grade recording by examiners

Deadline extension / Withdrawal due to official requirement to quarantine

Assessment of portfolio examinations

TAN unavailable

Examination dates

Deferring exams / changing examination formats

Teaching staff are required to inform students as quickly as possible of any changes to exam formats, such as an exam not taking place in person as planned. Please check in the ISIS forum, your email as well as any other channels used to provide information for your exam. If you are unable or do not wish to take an examination whose format has been changed at short notice, you may de-register without providing a reason up to one day before the exam. Your examiner will then inform you if you need to register again to take the exam at a later date.

Announcement of exam dates

  • Examination dates are announced as follows:

  • Within 14 days of the start of the module for written examinations and portfolio examinations
  • No later than four weeks before the examination date for oral exams

Final theses

Registration of final theses

If you would like to register your final thesis please email your exam team. Your exam team can provide the registration form for final theses.

  • Please send the completed form to your exam team from your TU email account.
  • Your exam team will check to see that the requirements are met, complete its part of the form and send it to the first examiner.
  • The first examiner selects the topic, nominates a second examiner, and signs and forwards the form to the examination committee.
  • The examination committee sends its decision to the examination team.
  • You will then receive an email in your TU Berlin account or a letter in the mail with the selected topic and submission deadline. The deadline is determined by your study and examination regulations.

Submitting final theses

Final theses may be submitted by post or in a sealed envelope addressed to the relevant exam team and dropped at the information desk of the Main Building. The date of receipt at TU Berlin or stamp from the information desk is decisive for the timely submission.

You may also submit your final thesis electronically with the agreement of both examiners. To do so, send your thesis electronically as a PDF to your exam team using the contact form or upload it to the TU Berlin cloud and send us an access link. Include a photo or scan of your registration form with your electronic submission.

The file name you assign to your final thesis should use the following format: Abschlussarbeit_yourmatriculationnumber.pdf

Please include the following information in your email:

  • Name:
  • Matriculation number
  • Degree type and degree program
  • Name and email address of the first examiner
  • Name and email address of the second examiner:
  • Title of the thesis you are submitting:
  • A statement that the thesis includes a declaration that you completed the work independently in accordance with Section 60 (8) AllgStuPO
  • For work submitted in English or if required by study and examination regulations: A statement that the thesis includes a summary in German/English. Refer to the guidelines in the information sheets as well as your study and examination regulations to find out which statements and declarations are required.

Contact information:

Technische Universität Berlin
Referat Prüfungen – [provide the relevant degree program or team]
Straße des 17. Juli 135
10623 Berlin

Team 1: Contact form or email
Team 2: Contact form or email
Team 3: Contact form or email
Team 4: Contact form or email
Team 5: Contact form or email

 

Deadlines

Deadlines for repeat examinations

Repeat examination deadlines are no longer in effect at TU Berlin unless they were individually determined in a legal dispute. Please note that failed exams must still be re-taken in order to earn a degree.

TAN unavailable?

TAN unavailable

If you currently do not have access to your TAN list, you can use the WebID procedure: This allows you to be identified via video and issued a one-time password.  
You can complete the WebID procedure from home or your phone. You require a PC, smartphone, or tablet with a fast internet connection and a webcam.
An identity card or passport with your photograph is required for the identification check.

How the video chat identity procedure works:

  1. Please double check your device’s compatibility on the following website: https://check-webident.tubit.tu-berlin.de/
  2. After you have checked the compatibility of your device, you can call our IT hotline +49 30 31428000 during our opening hours (Monday to Friday, 10:00 -16:00).
  3. A Campus Management employee will then start the video call.
  4. To verify your identity, please hold your ID in front of the camera and move it as prompted so that security features can be verified.
  5. After, you will be provided with a one-time password in the chat function, which you can use to either:
    1. Reset the password or
    2. Have a new TAN list generated

For instructors

Dear Teaching Staff,

The following information is intended to help you adapt your exams and exam procedures to the current situation. Examinations for summer semester 2022 must take place no later than 14 October 2022. In addition to the information provided here about organizing exams and ensuring compliance with examination law, please also refer to:

Information about written online examinations (you must log in and enroll in the course to view the information)
ZEWK online teaching team
Video exams

The ZEWK online teaching team and ISIS team at innoCampus are happy to advise and provide support during office hours.

Additional information for instructors and examination committees

Conducting online written examinations

Please note the following:

  • You must inform the ISIS team of the exam date and duration as well as the number of participants expected at least two weeks before holding an exam via ISIS.
  • Students must be informed in good time, including of the necessary technical requirements and the exam procedure.
  • Students' identities are to be verified using two-factor authentication (TOTP preferred) via their smartphone.
  • It must be confirmed that the student is able to take the exam. You can use the text provided in the protocol for oral exams and include it in the examination documents before the tasks as confirmation. You can find a sample text in the ISIS forum checklist.
  • It is recommended for exams where students must download the tasks and upload their answers within a certain time, to schedule extra time for the download and upload at the beginning and end of the examination which is not part of the students’ working time.
  • Video supervision must be approved under data protection regulations. Should students feel their basic rights could be violated, they can minimize the risk of this by choosing either a neutral background in their home or using a virtual background. Audio and video recordings, screenshots, and a 360° pan are prohibited. You can find further information (after logging in) in the checklist and the ZEWK wiki.

Problem management:

  • If (documentable) technical issues occur during an online exam, a student can either accept the grade/result awarded by the examiner or choose not to have the exam attempt counted.‌‌‌‌‌

Face-to-face written exams

Conducting oral online examinations

When conducting oral exams online, we ask that you observe the following:

  • Always include an observer or second examiner and keep a protocol as you would for an in-presence exam.
  • To start
    • Confirm the student's identity by having them hold their student/personal ID up to the camera.
    • Confirm the student’s consent to examination by video conference and document this in the exam protocol.
  • If you are unable to view the MTS or SAP registration yourself, have the student provide proof of their examination registration (registration form or MTS printout).
  • Using the protocol, walk through each of these formal steps with the student.
  • The protocol can be written and signed by the observer or one of two examiners, then scanned and sent to (another) examiner, who then also signs.
  • Documents that students create during the exam (such as calculations, drawings, etc.) that would otherwise remain in the protocol should be sent by students to examiners either as a screenshot or as a photo during or immediately after the exam.
  • The protocol remains with the examiners who record the grades in QISPOS/SAP. Alternatively, the examiners can send everything to I B.
  • Explanation of grades: The video session should be terminated to allow consultation between the examiners on the grade. The connection may be re-established when the examiners are ready to announce and explain the candidate’s grade.

Problem management:

  • According to the Senate Chancellery “Video conferences are […] a de facto presence comparable to physical presence...”. (Letter of 26.3.2020 on the topic: Conducting committee meetings) In this respect, examination via video chat is also considered an oral examination, i.e. there is no change in the method of the examination if it was already an oral examination or a second repeat examination.
  • The consent of the student being examined via video conference is to be documented in writing in the exam protocol.
  • If technical issues occur (unstable internet connection or similar), first try to reconnect and resume the examination. The period of disruption is not counted towards the examination time. If it is not possible to immediately resume the exam, review whether the progress made thus far (depending on the duration) already permits you to make a final evaluation and inform the student of the grade. If the students wishes to continue the exam or the exam duration thus far was too short to allow for adequate assessment, schedule a new appointment to resume the exam.

Permitted tools:

The following tools are currently permitted to conduct oral online examinations:

Further information:
ZEWK online teaching team
Video exams

 

Temporarily changing the method of examination

Holding a written exam as a take-home exam represents a change to the original exam format and must be reported to the relevant examination board.

Holding a written exam online instead of face-to-face is simply a change in the mode of conduct and not the exam format.

Holding an oral exam online using electronic media also does not represent a change to the exam format.

We request you to inform your students as soon as possible about any changes to the examination as well as the option to withdraw from the exam up to one day beforehand.

Multiple choice examinations

Publishing examination results

Except for the SAP courses of study Physics and Historical Urban Studies: Examiners record grades in the module transfer system. This includes grades for elective and additional modules, as students can choose how to have the module allocated when registering.

Once you have entered the grades, three grade lists can be generated in CSV format: 1 - all results (for your own overview), 2 - compulsory and compulsory elective modules, 3 - elective and additional modules (see export buttons). Compulsory and compulsory elective modules can be uploaded to QISPOS. The QISPOS support team can assist you with any technical difficulties. The Please send the list with elective and additional modules as an email attachment to the Examination Office: ibrefl@pruefungen.tu-berlin.de 

Please also refer to the details provided here:

Exam reviews