International Affairs

FAQs & Timeline

On this page you’ll find a checklist of things to take care of before applying, when departing, and arriving back in Germany. Carefully read the information before applying. We also recommend reading the FAQs before submitting your application. If you still have any questions, contact us or attend one of our info sessions.

Application deadlines

ProgramSemester(s)Application period
Southern hemisphere (Australia, New Zealand, Chile, Argentina, Brazil)Summer semester 2025 & winter semester 2025/261 April 2024 - 14 May 2024
Northern hemisphere (North America, Israel, Asia, Mexico, Ecuador, Colombia)Winter semester 2024/25 & summer semester 20251 October 2024 - Mid November 2024

Upcoming events

Schedule

Please read through the schedule carefully. You can find here a checklist to help you when applying and when preparing for your stay abroad as well during your time away.

Download checklist

Before applying

Choose a host country and your preferred universities (as early as possible)

  • Read through the brochures provided by the Department of International Affairs to find out about current partner universities, details about how to apply, and requirements for applicants
  • Read the reports of previous exchange students
  • Familiarize yourself with the information provided on the websites of the host country and your preferred universities Read the course catalogs and information published by the international offices of the partner universities

Take advantage of advising offers (as early as possible)

1. Advising offers of the Department of International Affairs

2. Ask Course Guidance

  • How does my planned stay abroad fit in with my schedule?
  • How should I select courses?
  • What requirements are there for my degree program?

Learn the local language(s) (as soon as possible)

  • Which language(s) is/are spoken locally and what is the language of instruction? Find out in good time and bear in mind that
    the national language and language of instruction are not aways the same. You need to be proficient in the language of instruction (see brochure) to be able to attend classes. Knowledge of the local language is useful for managing and taking part in everyday life.

  • Learn the language of instruction as soon as possible by attending classes (e.g. atZEMS or SKB), taking part in tandems, or self study.
  • Take a language test (TOEFL, IELTS or ZEMS) in the language of instruction Please check the requirements of the universities you are applying to (see brochure)!

Try to acquire intercultural skills (as soon as possible)

TU Berlin has a number of offers to help you here. Intercultural skills help you fit in in an international environment and also prepare you for your future in a globalized world and for an international labor market.

The voluntary Buddy Program, theBuddy Module (3 ECTS) or the Intercultural Basic Qualification module (3 ECTS) are an excellent way to learn intercultural skills. Language tandems and Summer and Winter Schools also offer a good opportunity to meet students from other countries.

Application process

Application documents (as early as possible)

You can find application forms as well as information about the documents you need on our website and in the relevant brochures. It’s also worth checking our application guidelines!
Please bear in mind that it takes some time to prepare certificates of language level and references from professors. Make sure you give yourself plenty of time to obtain these! For example, the test dates for proof of language level from the ZEMS are quickly booked out. Make sure you take care of things in good time!

Application deadlines (northern hemisphere mid-November /southern hemisphere mid-May)

Applications must be submitted to the Department of International Affairs in full during the application window both digitally and as a hard copy. Applications submitted after the deadline cannot be accepted.

All applications will be reviewed after the deadline. We will contact you if we require any further information or documents. Please note that it takes some time to review all the applications, so please do not contact us in the meantime.

We will contact you via email, so please ensure that you provide a valid and correct email address when applying and check your email regularly (including your spam folder).

Selection interviews (December - January for northern hemisphere / June - July for southern hemisphere)

We conduct selection interviews for some countries and/or host universities. Interviews take place either via Zoom or in person in our offices. Present at the interviews are the selection committee and one or two students. Please note that you may receive an invitation at very short notice due to the high number of interviews and the coordination involved. Invitations are sent by email, so we recommend you check your emails regularly. Attendance is mandatory and you may only reschedule in emergencies. If you do not receive an invitation, this does not mean that your application will not be successful. Most decisions are taken on the basis of the applications received and without an interview.

Decisions on applications (December - February for northern hemisphere / June - July for southern hemisphere)

All applicants receive a notification regarding their application by email. If your application is not successful, you can always apply for the next round. A rejection does not affect future applications.

If your application is successful, we will nominate you to the partner university.

Preparation phase before your stay

Apply for BAföG for studying abroad (Auslands-BAföG) as soon as you are accepted

Depending on the destination country, different central student services in Germany are responsible for the Auslands-BAföG. Please ensure you apply as early as possible! It takes some time to check applications, so it is recommended to submit your application at least six months before the start of the semester.

Whatever you do, be sure to apply for Auslands-BAföG! The higher funding rates mean that even students who do not qualify for BAföG in Germany may be entitled to funding when studying abroad.


To apply, you need a letter from us. Please send an email to the relevant overseas advisor at TU Berlin. They will then provide you with the letter. You can find further information about BAföG for studying abroad and the documents you need to provide here.

 

Additional requirements (to be submitted at least 2 months before departure)

Application approvals are often conditional on fulfilling some additional requirements. This means you are required to fulfill certain conditions before starting your semester abroad. If you fail to do so, you will not be able to start your semester abroad.

These additional requirements vary considerably and you will be informed which apply to you in the email confirming your acceptance. If you have any questions, please contact us at the Department of International Affairs without delay.

Examples of additional requirements

RequirementTo do
Recognition and proof of 18 ETCSProof that the examination board (or the module supervisors) would recognize the courses taken at the partner university after completion of the stay and that your course selection does not conflict with your StuPO. Please upload the written confirmations together to Mobility Online to fulfill the requirement.
Participation in a pre-departure information eventParticipation in an event organized by the Department of International Affairs to prepare for your stay. We will contact you by email as soon as the date for the event has been set.
Proof of enrollment in a master's program at TU BerlinPlease upload a certificate of enrollment or admission to a master's program to Mobility Online to prove that you are enrolled in a master's program.
Revise study plan before departurePlease make any necessary changes to your study plan and upload to Mobility Online before departure.
Revise study planPlease revise your course selection again when at the host university and upload the updated document to Mobility Online.
Submission of QISPOS after grades for the winter semester or summer semester have been enteredPlease upload the current QISPOS statement to Mobility Online as soon as all grades from the semester have been entered
Arrange an interview with ...Please make an appointment by email for an interview with the person named in the additional requirement. Upload a screenshot of the appointment confirmation to Mobility Online to complete the additional requirement.
Pass any outstanding examsPlease upload a current QISPOS statement to Mobility Online as soon as you have passed the exam.
Submit a referencePlease submit a reference from your professor.
Submit a current language certificatePlease submit a current language certificate that meets the requirements of the host university.
For Latin America: Attend a B2 language course (focus on science) before departurePlease attend the Spanish course “Spanisch - Español con fines académicos B2” at ZEMS. Please upload the application for the course to Mobility Online.
For Latin America: Proof of language proficiency at B2 level 1/2 year before departurePlease upload a current ZEMS certificate to Mobility Online at least 6 months before departure, showing Spanish or Portuguese level B2.
For Latin America: Proof of language proficiency at B2 level before departureShortly before departure, please upload a current ZEMS certificate to Mobility Online confirming Spanish or Portuguese level B2.

Nomination & application at the host university (winter semester: January - April / summer semester: August - October)

If your application is successful, we will nominate you during the nomination phase at the partner university. We will inform you in good time by email about the application at the host university.

Acceptance by the host university (winter semester: May - June / summer semester: November - December)

The host university will generally inform you of its decision about 6-8 weeks after its application period.

Further preparation prior to traveling (after your application has been approved by the host university)

Please ensure that you enroll at the partner university in good time (your responsibility) so that you can select your courses. You will be informed of deadlines by the partner university once you have been accepted. Please contact us if you have any problems!

Other things you have to take care of in good time:

  • Apply for a visa
  • Book your flight
  • Arrange accommodation in the host country, sublet or give notice on your flat in Berlin
  • Organize health insurance and possibly third-party insurance
  • Get booster jabs or new jabs if required
  • Apply for a leave of absence
  • Cancel your subscriptions to sports clubs, magazines etc. and give notice on your student job

Please also remember to read the pre-departure brochure.

Provisioning of the scholarship agreement (minimum 3 weeks before the start of the semester at the host university)

The scholarship agreement will be made available for you to sign on Mobility Online. You will receive an email as soon as the agreement is available for download.

Your time at your host university

At the start of the semester

  1. Take part in orientation and introduction events and programs! Please note that this is mostly mandatory.
  2. After arrival, have your certificate of enrollment signed by the international office of the host university and upload it to Mobility Online.

End of the (1st) semester

  1. If you are staying for two semesters, you must submit an interim report after the first semester.
  2. If you already have a transcript of records, you can contact the examination board to clarify recognition of the courses.

End of your stay

Have the Confirmation of Exchange signed by the international office of the host university and upload it to Mobility Online.

After your stay

Final report (within one month of the end of your stay)

Write a final report and upload to Mobility Online.

Submit your transcript of records (within one month of the end of your stay)

Upload a scan of the transcript (proof of the courses and grades taken at the host university) to Mobility Online.

Recognition of courses

After receiving their transcript (list of subjects and grades), exchange students can contact the relevant examination board directly. Responsibility for the conversion of grades and credits lies with the respective examination committee or module supervisor. Please refer to our grade conversion recommendations for our overseas exchange programs.

Upon successful recognition, the examination board will send the results to the relevant examination team, who will then post the courses and grades to your QISPOS account.

FAQs

General

Who can apply for TU Berlin’s exchange programs?

As a rule, all TU Berlin students can apply for exchange programs with overseas partner universities. You must be enrolled at TU Berlin when the scholarship commences and generally have already successfully completed at least one semester in a bachelor’s degree program.

Please note that some programs are only open to students in certain disciplines. Please refer to our current calls for applications for further information.

What are the chances of my application for the Overseas Program being successful?

We cannot guarantee that you will be awarded a place at a partner university, even if your application is excellent.

The pool of applicants is different each year so that we can only provide information about the general trend. The success rate for TU Berlin exchange programs tends to be significantly higher than for other scholarship programs, e.g. DAAD scholarships (Jahresstipendien).

It is always worth applying!

How many universities can I apply for?

You can apply for up to three universities per round of applications. You can apply for universities in more than one country. The sequence in which you enter the universities indicates your preference. 1st priority = enter 1st, etc.

What are the deadlines for applying?

There are two application periods each year. You can apply for universities in the southern hemisphere from April until mid-May and for universities in the northern hemisphere from October until mid-November. Please refer to our website for the exact dates.

How can I improve my chances of receiving a scholarship?

A carefully prepared and thorough application is key. Even though many students don’t enjoy planning their specialization or later career, it is beneficial to consider how the stay abroad will impact your long-term research and career aims and communicate this in your application.

An application with up to three priorities (preferred universities) requires more work but also increases your chances. If you aren’t nominated for your first priority, your application will automatically be considered in the selection procedure for the second and third priorities.

Can I do more than one stay abroad as a student?

No, students who have already attended courses at partner universities as part of TU Berlin’s overseas exchange program cannot receive funding for a second stay abroad. This also applies to students doing a second degree at TU Berlin, e.g. a master’s.
Exceptions are only made for dual degree programs financed from other funds (ISAP, dual degree program) or stays to write a paper/final thesis.

You do, however, have the option to participate in a program funded by ERASMUS+ AND an overseas exchange program. You are, of course, welcome to complete a stay abroad outside Europe as a free mover or visiting student.

How are applicants selected?

Applicants are selected based on the overall impression of their application. This includes:

  • Academic achievements
  • Suitability and relevance of the study proposal/current status of studies
  • Language skills (if you take the TOEFL test, you must acquire the minimum number of points required as this is a prerequisite for admission by the host university)
  • Motivation and preparation for the stay abroad
  • Other experiences/personal suitability/involvement in activities outside of university

Can I also go to universities that do not have cooperations with TU Berlin?

Yes, it is often possible to do so. However, you need to take the initiative. You would then be going abroad as a free mover or visiting student. Please also be aware that you may have to pay tuition fees. There are a number of agencies who can provide free support for students wishing to go abroad as free movers or visiting students. It should be possible to find the right agency with a quick search.

You can apply for BAföG or a student loan to help finance your stay. Tuition fees abroad are subsidized up to approx. 4,600 euros p.a. within the framework of Auslands-BAföG. Further information is available at www.bafoeg.bmbf.de.

You can also apply for a PROMOS or DAAD scholarship.
Other scholarship providers can be found at www.stiftungsindex.de.

Host universities also award scholarships or reduce tuition fees for students with outstanding academic achievements.

Should I request a leave of absence?

Yes, it may be useful to request a leave of absence. Detailed information about leaves of absence is available here.

Application

How do I find out if my application has been successful?

We will inform you by email of the outcome of your application. There is no fixed deadline for this. So, even if other applicants have already been informed and you haven’t heard anything you may still be in with a chance.

Can I apply for only one semester?

Yes, this is possible! However, due to the time it takes for you to settle into the language and culture, this may make less sense in terms of your studies. As such, focus is placed on good language skills and a clear study proposal when selecting candidates.

Places on exchanges are only awarded once a year. If you wish to apply for the second semester of an academic year, you must apply by the deadline for the entire period – this means May of the preceding year (Southern hemisphere) or November of the preceding year (Northern hemisphere). It is not possible to extend your stay abroad!

Is it possible to apply for a stay abroad during a master’s while still studying in a bachelor’s program?

Yes! You can apply in advance as a bachelor’s student. You have to be enrolled at TU Berlin when applying and both your bachelor’s and master’s have to be taken at TU Berlin. You also have to have completed your bachelor’s before commencing your stay abroad and be properly enrolled in your master’s program. Without fulfilling these conditions, you may not commence your stay abroad.

I have to renew my passport. Can I do that after applying?

You require a valid passport primarily when applying for a visa and for traveling abroad. As such you can apply using your current passport and submit confirmation of an appointment to renew your passport. We need to be able to see from the documents you submit that you will be able to organize a new passport in good time. Once you have your new passport, please ensure that you send us a copy. We will not send you a reminder.

Can international students apply for a stay abroad in their home country?

A stay abroad is intended to broaden students’ intercultural competences as well as their expertise and methodologies within their discipline. We reserve the right not to prioritize applications from students who completed a significant amount of their schooling or education in the selected country/culture.

How do I choose my courses at the host university?

The course catalogs for the partner universities can be found on their websites. It may be helpful to refer to the reports provided by previous exchange students.

Exchange students are not required to adhere to the study regulations of the foreign university, but rather can generally freely select the courses on the basis of their study regulations at TU Berlin.

University studies abroad are generally divided between undergraduate studies (3-4 years, bachelor’s degree) and graduate studies (1-2 years, master’s degree).

The following applies to bachelor’s and master’s students at TU Berlin: You should pick courses at the partner university which are similar to those at TU Berlin. When choosing your courses, consider how they can best be integrated into your studies at TU Berlin. We recommend speaking with your examination board and/or the relevant university coordinator about the courses you’re considering to ensure you receive credit after you return.

Remember that foreign universities use different grading and credit point systems. You should inform yourself in advance about how grades and credit points are converted. Please contact Peter Marock with any questions you may have.

Course selection and recognition

How many ETCS do I need to complete overseas?

You need to take and successfully pass the equivalent of at least 18 ECTS each semester. This means that you will still be able to take additional courses with at least 18 ECTS in each exchange semester. Be sure to consider this when planning your stay. You must have the credits completed abroad recognized for your studies at TU Berlin. It is not possible to have credits recognized as additional modules.

If you complete less than 18 ECTS per semester at the host university, this can negatively impact your scholarship from TU Berlin (you may be required to return the scholarship in full or part).

Can I change my choice of courses at a later date?

Yes! Depending on how the host university handles course selection, you may be able to select courses at a later date, change or deselect courses. Please note the following points:

  • You must complete a minimum of 18 credit points.
  • You have to obtain confirmation regarding the recognition of the new courses you select.
  • Please contact us in good time to inform us of any changes to courses.

How does credit transfer work?

Credits earned outside of TU Berlin are transfered on the basis of the General Study and Examination Regulations (AllgStuPO of 08.05.2013, see Section 20 in particular). You can have up to 30 ECTS recognized for credits completed during a leave of absence.

The decision is made based on your transcript of records, which the partner university issues at the end of your stay. This contains your courses, credit points, and grades.

We will inform you once we have received the transcript. In addition, we provide you with a recommendation on how to convert your foreign credits and grades to the German system. You must submit both these documents together with the Application for Recognition of Previously Obtained Credits to the examination board for your degree program.

The examination board determines whether there are significant differences between the requirements of your degree program and the knowledge and skills you gained abroad. Your assistance is needed, as it is difficult based on the course names in the transcript alone to determine the content of the courses and which learning objectives you achieved. We recommend documenting your stay abroad using course/module descriptions from the partner university, teaching and learning materials (e.g. textbooks, course notes, homework), exams, and other materials like term papers, presentations, lab reports, draft/designs, etc.

If the examination board recognizes your credits, it will inform the relevant exam team, who will then record this in your QISPOS account.

How do I choose my courses at the host university?

  1. Check the course catalogs of the partner universities
  2. Check TU Berlin’s module catalog and the StuPO for your degree program
  3. Read the student reports
  4. Discuss your options with Course Guidance
  5. Contact the module supervisor to discuss your selection if necessary

 

The course catalogs for the partner universities can be found on their websites. It may be helpful to refer to the reports provided by previous exchange students.

Exchange students are not required to adhere to the study regulations of the foreign university, but rather can generally freely select the courses on the basis of their study regulations at TU Berlin.

University studies abroad are generally divided between undergraduate studies (3-4 years, bachelor’s degree) and graduate studies (1-2 years, master’s degree).

The following applies to bachelor’s and master’s students at TU Berlin: You should pick courses at the partner university which are similar to those at TU Berlin. When choosing your courses, consider how they can best be integrated into your studies at TU Berlin.

Additional requirements

What are additional requirements?

A nomination for a stay abroad and a scholarship can be subject to conditions. This means that we will inform you of certain additional requirements that must be fulfilled before the start of your stay abroad. You will be informed of these requirements at the same time as you are accepted. We will check that they have been fulfilled and request improvements if necessary.

What happens if I cannot fulfill the requirements?

If you are responsible for non-compliance, your scholarship will be withdrawn. You will lose your place and will not be allowed to start your stay abroad.

In the event of difficulties, problems or other reasons, please contact us in good time. In exceptional cases, the additional requirement can be adjusted or we can work together to find a way of fulfilling the additional requirement.

Finances

What does the scholarship include?

The scholarship consists primarily of a tuition waiver, meaning you do not have to pay the tuition fees at the partner university, unless otherwise stated in the call for applications. Some universities charge a small administrative fee for enrollment.

In addition and subject to the budget at TU Berlin, scholarship holders can receive a monthly grant of up to 450 euros. The funding duration is determined by the partner university’s academic calendar. Some exchange programs are financed through DAAD programs (ISAP, Unibral, etc.). In these cases, the funding amount is determined by the DAAD’s country-specific funding rates.

You can also apply for Auslands-BAföG (BAföG for students studying abroad) or if required a student loan (Bildungskredit) to help finance your stay. Please note that even students who do not receive BAföG in Germany can apply for Auslands-BAföG. Further information is available at www.bafoeg.bmbf.de and www.dakaberlin.de

You can find out about local living costs in the reports provided by other students. You should apply for leave at TU Berlin for the period of your stay abroad. This will enable you to get a refund of your Studienendenwerk contribution.

Do I have to pay tuition fees to the host university?

No! The scholarship consists primarily of a tuition waiver, meaning you do not have to pay the tuition fees at the partner university, unless otherwise stated in the call for applications. Please note: Some universities charge a small administrative fee for enrolling or other types of fees. You should be able to find details on the website of the international office of the partner university.

Contact

Sina Raddatz

Study Abroad Advisor, Advising & support for TUB students for Asia, Australia/New Zealand, Latin America, Canada, PROMOS Coordinator, Social Media

s.raddatz@tu-berlin.de

+49 30 314-24799

+49 30 314-24067

Organization name Student Mobility
Office INT SB
Room H 0043
Advising hours Tue & Thur 9:30-12:30

Olaf Christoph-Reupke

Study Abroad Advisor USA (Outgoing), Program Coordinator USA

olaf.reupke@tu-berlin.de

+49 30 314-71464

+49 30 314-24067

Organization name Student Mobility
Office INT SB
Room H 0041B
Adivsing hoursTue & Thur 9:30 - 12:30

Studentische Beratung Übersee: Clara Svrcek/ Patricia Seiler

Student Assistants for the Support of TUB Students (Outgoing): Overseas

overseas.out@international.tu-berlin.de