There is often a participation fee for conferences, conventions, seminars etc. held online. The Travel Expense Office is not responsible for reimbursing such fees. Participation fees for online events are considered material costs and are settled directly by the unit which approved your participation. This is generally the faculty or institute.
You can only request reimbursement through the Travel Expense Office if the participation fees are directly related to the official travel. In this case, they can be settled as incidental expenses pursuant to Section 10 Federal Travel Expenses Act (BRKG). If the participation fee was paid by the faculty, you cannot request reimbursement in the travel expense report. However, we still require details about any meals or accommodation expenses which may have been included in the participation fee.