External Travelers
Trips made by non-TU Berlin members
External persons who travel in the official interest of TU Berlin can be reimbursed for actual costs incurred. Receipts or other documentation are required.
External travelers can be reimbursed up to the maximum travel allowance granted to TU Berlin staff for a comparable business trip provided this is referenced in the approval for official travel.
The TU Berlin faculty administrations are responsible for approving travel by external persons in the same way as for staff conducting official travel.
External travelers include:
- Employees with a private employment contract
- Invited guests
- Guest speakers
- Students, including those completing their Diplom or doctorate
- Scholarship holders
- Other persons not employed at TU Berlin
To request approval for travel as an external person, please submit the form Antrag auf Genehmigung einer Reise durch Externe (Application for approval of travel by an external party). Travelers must submit a completed travel expense report and any necessary receipts to be reimbursed. The completed and signed report together with receipts must be sent to the Travel Expense Office.
When inviting guests to TU Berlin, you must include which costs will be reimbursed and the amount in the invitation. If costs will not be reimbursed, this must be explicitly stated in the letter of invitation.
Please inform guests that they must submit a travel expense report and relevant receipts to the TU Berlin Travel Expense Office no later than 6 months after the end of the trip.
