Traveling Expenses

Accommodation Expenses During Domestic Travel

Employees are granted an accommodation allowance for official travel requiring an overnight stay (Section 7 German Travel Expenses Act - BRKG).

You will be reimbursed 20 euros for an overnight stay for which you do not submit receipts. This is paid out even if you had no expenses or your expenses were less than 20 euros per night.

If you submit receipts or invoices without further explanation, you can receive up to 70 euros for an overnight stay excluding the cost of breakfast. If the actual cost of your overnight stay exceeds 70 euros, you must provide an explanation for the full amount to be reimbursed. Acceptable reasons include:

  • Cheaper accommodation was unavailable due to exceptional reasons
  • The hotel was the designated conference hotel
  • You were unable to choose your accommodation
  • You traveled as part of a delegation

If you have questions, please contact the Travel Expense Office.

In order to be reimbursed for breakfast or board provided by the hotel, the invoice must be issued to TU Berlin. Reimbursement is not possible for meals provided as an optional service. This is the only way to verify that the overnight stay and breakfast were taken in order to conduct official business for TU Berlin. If the accommodation is charged to you, TU Berlin is unable to assume the costs for board and will only reimburse the accommodation expenses. Meals are then covered by the relevant per diem.

An accommodation allowance is not provided:

  • For time spent traveling
  • For official travel to or within your city of residence, including the duration of the trip
  • In case of free provision of official accommodation, including when this accommodation is not used without a valid reason
  • In cases where the accommodation expenses are included in the reimbursable travel or other costs, unless an overnight stay is necessary due to an early arrival at or late departure from the destination

Accommodation may be located up to 30km from the place of business. Meals are not reimbursed for stays in administrative districts neighboring Berlin, as it is reasonable to expect you to travel home rather than spending the night there.

Contact & Location

Organization name Traveling Expenses
Office II RK 01
Building Hauptgebäude
Room H 7120
Address Straße des 17. Juni 135
10623 Berlin
Please note:Currently only available by email or phone
Organization name Traveling Expenses
Office II RK 02
Building Hauptgebäude
Room H 7121
Address Straße des 17. Juni 135
10623 Berlin
Please note:Currently only available by email or phone
  • Marker  Traveling Expenses