Traveling Expenses

Accidents or Material Damage During Official Travel

If you experience an accident during official travel or work related to official travel, this is considered an occupational accident and you are entitled to accident compensation. As a rule, an occupational/work-related accident is one in which you have suffered physical harm or injury.

Please contact your human resources officer in Department II for further information about what to do in such cases.

You may only receive compensation for damage to your personal vehicle if your supervisor confirmed that use of your private vehicle significantly benefits official interest (category 2) before you commenced travel.

Use significantly benefits official travel when

  • Official business cannot be completed using public transportation
  • Heavy (at least 25kg) and/or bulky office materials must be transported (excludes personal luggage)
  • Use of a vehicle allows you to visit numerous sites within a single day and this would otherwise not be possible using public transportation
  • You have a disability impairing your mobility (disability ID must have the marker "a.g.")

Overall, use of a personal vehicle must improve the organization of the trip, increase the service provided, or save staff and material costs. Additionally, you must demonstrate that the use of public transportation, vehicles owned by the University, or a rental car is not possible due to official reasons or would be inefficient.

In order to limit the risk of damages, we advise checking whether a policy exists that exceeds the scope of the liability insurance (e.g. comprehensive insurance) prior to requesting approval.

If you use a personal vehicle for reasons which are not compelling or do not significantly benefit official interest, you are not entitled to compensation for material damages. Please contact the Travel Expense Office for further information about the scope of compensation for damages.

Contact & Location

Organization name Traveling Expenses
Office II RK 01
Building Hauptgebäude
Room H 7120
Address Straße des 17. Juni 135
10623 Berlin
Please note:Currently only available by email or phone
Organization name Traveling Expenses
Office II RK 02
Building Hauptgebäude
Room H 7121
Address Straße des 17. Juni 135
10623 Berlin
Please note:Currently only available by email or phone

  • Marker  Traveling Expenses